Agenda Monday September 12th 2022
PLEASE NOTE THIS MEETING WILLBE SHORTENED TO AGREEING JUST THE PAYMENTS AND THE MINUTES IN RESPECT OF THE DEATH OF OUR QUEEN. ALL OTHER ITEMS WILL BE DEFERRED TO A LATER DATE
Wainfleet St Mary Parish Council
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
NOTICE IS HEREBY GIVEN that the Meeting of Wainfleet St Mary Parish Council will take place on
Monday 12th September 2022 at 18.30 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.
ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND
There will be a 10-minute public forum when members of the public may ask questions or make short statements to the Council.
Members of the public are welcome to stay for the remainder of the meeting except for closed sessions, but they may not speak on any matter after the public session is closed. Maureen Clarke – Parish Clerk Monday 5th September 2022
Agenda
Public
An opportunity for the public to ask the Council questions and to bring new observations
1. Apologies for absence
To receive and approve apologies for absence.
2. Members Present
3. Declarations of Interest.
Members must declare any personal interest in any item on the agenda and state whether they are also prejudicedIn the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.
4. Co-option of New Councillor to WSM Parish Council
To welcome and co-opt Dr C Shrubsole onto the Parish Council
5. Minutes of the Council Meeting on 11th July 2022
To confirm the minutes as a true record of the council meeting held Monday 12th July 2022
6 .Police Report
To receive a report from the Police representative.
7. County and District Councillor Report - LCC and ELDC Cllr. Wendy Bowkett.
8. .Clerks report.
To update the members on issues from the previous meeting with the Clerk’s Report
9.New LGA Code of Conduct
Adoption of New Code of Conduct and sign up to the Civility and Respect Pledge.
10.Fibre Broadband Roll out.
Follow up from March meeting - agreed proposal to communicate and garner support for early installation
11.Community resilience group – 3 Council Meet 24th August
Update on meeting and testing of plans – 10 minute allocation in time due to length of Agenda.
12. Working Group Reports
To discuss and agree actions and associated expenditure for Working Group
a.Allotments
b.Grass Cutting, Trees and Hedges – update from Cllr WB on Queens’ Estate
c.Play Area – update on works to date – quote for painting for discussion
d.Community Hall
e.Planning
f.Open Spaces – Jubilee Orchard – decision on fencing – items for purchase in line with bid and grant funding
13.Community Hall Committee
Proposal for terms of reference for discussion and adoption.
Report from the Hall Committee on the Jubilee Tea and forthcoming lunch club dates.
Adoption of the Summer Fete Committee as a Working Group of the Hall Committee
Adoption of Car Boot as a Working Group of the Community Hall Committee
14. Summer Fete Committee
Report from the Summer Fete Working group on plans and arrangements to date
15. Car Boot Report on Sales and Attendance.
Report on addition of Auction.
Propose a rota for refreshments
16. Community Hall Mural
Quotation received from Mr Pope regarding the mural in the Community Hall on the arched wall – decision to approve or not.
17. Christmas 2022
Ideas for Christmas 2022 for further discussion and implementation in the October meeting. Time limit of 10 minutes to keep the meeting to time.
18. Review Policies
Standing Orders and Health and Safety Policies – review and agree any updates/changes
Held over from July meeting
19. Finance and Bank Accounts
To update the Members on financial matters – inclusive of Lunch Club and Car Boot receipts
Option to opt out of External audit appointment
Presentation of cheques for approval and signature.
Business debit cards issued - Proposal to limit purchases on cards to £100.00 unless preauthorised
Presentation of Budget report – current and year to date
Grant funding - £2000 for purchase of bench, bin and Planter, withdrawal of £5000 for small events - Summer Fete
Location of planter, bench and bin to be decided to enable delivery direct to site)
Request from WASTC for a donation towards the Christmas lighting
20. Councillor emails addresses.
Update on new email addresses for date and FOI protection
21. Correspondence.
GR Dowsing
Anglian Water – circulated to all Councillors prior to the meeting –
Report from Chair on webinar presentation
22. Items for inclusion on the October Agenda
Elections 2023
RBL Service at St Mary’s November 2023
To agree the date of the next meeting Monday October 10th at 6pm.
Close of meeting
https://wainfleet-saint-mary.parish.lincolnshire.gov.uk