2022 Parish Council Meeting Agendas

Agenda Annual Council Meeting Monday 9th May

Wainfleet St Mary Parish Council–

Wainfleet St Mary Parish Council Community Hall,

              St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ                                   Tel: 07873 321590

NOTICE IS HEREBY GIVEN that the Annual Meeting of Wainfleet St Mary Parish Council will take place on

Monday 9th May 2022 at 19.00

 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND

There will be a 15 minute public forum when members of the public may ask questions or make short statements to the Council.

Members of the public are welcome to stay for the remainder of the meeting with the exception of closed sessions, but they may not speak on any matter after the public session is closed.

Maureen Clarke Parish Clerk and RFO   

                                                                                                                                                                                                                     Monday May 3rd 2022

                                                                         

Agenda

  1. Councillors present
  2. Election of Chairman                                                    To Elect a new Chair of the Council
  3. Acceptance of Office of the Chair                               New Chair to sign Acceptance of Office
  4. Election of Vice Chairman                                           To Elect a new Vice Chair of the Council
  5. Acceptance of Office of Vice Chair                             New Vice Chair to sign Acceptance of Office
  6. Police report                                                                  Police - To receive reports from the Police Reps
  7. LCC and ELDC Cllr W Bowkett                                   To receive reports from ELDC and LCC Councillor
  8. Apologies for Absence                                                To receive and approve apologies for absence
  9. Declarations of Interest                                                Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced

In the case of personal interest the member may speak and vote on the matterIn the case of prejudicial interests the member must withdraw whilst the matter is discussed.

  1. Draft Minutes from the Annual Council Meeting on Monday 12th May 2021and the monthly meeting of Monday April 11th 2022 - To approve the minutes of the Annual Parish Meeting held Wednesday 29th May 2019

         To approve as a correct record the minutes of the Annual meeting of the Council held on Monday 12th May 2021

         To approve the minutes of the previous monthly meeting of the Council held on 11th April 2022

  1. Reports from Councillors External meetings

Councillors reports from External Meetings – Finance and Budget Working Group

Presentation of proposals for future finance reporting enabling clarity and direction of the Council Finances.

  1. To Appoint Representatives to Outside Bodies

Parochial Church Council

Any Other Outside Body

  1. Clerks report

To update the members on issues from the previous meeting with Clerk’s Report

  1. To appoint Members to the following Working Groups - To Propose a New Working Group for the WSM Summer Fete for 2023 and The Community Emergency Plan.

Allotments

Community Hall

Finance and Budgets

Fishing Pegs

Haven/Wainfleet Bank

Jubilee Orchard

Grass Cutting, Trees and Hedges

Play Area

Planning – all councillors

Roads and Street Lighting

Street Furniture

To discuss and agree actions and associated expenditure for Working Groups

Allotments

Community Hall

Finance and Budgets

Fishing Pegs

Haven/Wainfleet Bank

Jubilee Orchard

Grass Cutting, Trees and Hedges

Play Area

Planning – all councillors

Roads and Street Lighting

Staffing Support Group

Street Furniture

  1. Review of official Documents and Policies

To agree scope and allocation of Councillors to review and approve over the next 12 months

  1. Code of Conduct
  2. Complaints Procedure
  3. SS Environmental Policy
  4. Equal Opportunities
  5. SS Financial Regulations
  6. Freedom of Information
  7. GDPR
  8. Health and Safety Policy
  9. Internal Controls Policy
  10. Publication Scheme
  11. Risk Management
  12. Risk Assessment Register
  13. Safeguarding Policy
  14. Section 137 Policy RKP
  15. Standing Orders
  16. Insurance Policy

 

  1. Finance and Bank Accounts

To update the Members of financial matters,

To receive and approve items of payments and receipts

Review Bank Accounts and Asset Register

Presentation of AGAR for review and Approval

  1. Community Hall: Terms of reference for the Committee

 

  1. Platinum Jubilee Celebration – update on plans

 

  1. Community Projects – Proposal to defer until July.

 

Parish Sign

Bus Shelter

Planters and Flowers

 

  1. Planning

To receive and discuss applications - any planning applications received between publication of agenda and the actual meeting will be added for discussion.

 

  1. To Agree Dates for the Council Meetings for the Year

Every 2nd Monday of the month starting at 19.00hrs.

 

  1. Correspondence - any correspondence received will be emailed around prior to the meeting to enable councillors to review before the meeting.

 

  1. To resolve on whether the Council will move into Closed Session to consider the following 2 Confidential Staffing Matters in accordance with Public Bodies (Admission to meetings ) Act 1960.

Should this resolution be passed the public and the press will be required to leave the meeting

To receive a report on the Clerk’s annual performance and agree any actions resulting from this review.

To confirm salary review annual increase and arrears of pay as per NALC guidelines..

 

  1. Close of meeting

 

Date: 3 May 2022

Email:            wsmpclerk@btinternet.com

Website:        https://wainfleet-saint-mary.parish.lincolnshire.gov.uk