Appendix A to the Hall Meeting July 11th 2023
Notes from Meeting Tuesday July 11th Events 2023 – Appendix A To Community Hall Minutes 11th July 2023
Present Cllr Sue Simpson (SS) Chair, Cllr C Bradford (CB), Cllr A Proctor (AP), Cllr Barry Adams (BA), Cllr P Garrad, Volunteers Audrey Murgatroyd (AM) Jan and Trev Ward (JW and TW)
Also present Clerk – M Clarke
Apologies. Cllr C Alexander, Cllr I Hyde, Cllr Dr C Shrubsole, Cllr M Rust
1. Lottery Funding: – Monies spent to date:
Marquee £2776.00
Coronation Lunch - £155.00
Bouncers4U - £110.00
Total: £3041.00
Pending payment to Copystat: £579.50
Henry - £280.00
Security Lighting - £193.57
Total - £1053.07
To date - £4094.07
Projected Spends – MultiMatts - £1266.00
Shields – 3 large £70.00 per shield and 3 small - approx £12-£15 each
Total £210.00 plus £45 - £255 plus engraving costs
Sports day lunch costs - tba
First choice ebay – links as below
12″ Cherry Wooden Shield with Chrome Decorations – D601B | Winning Awards (winning-awards.co.uk)
https://fivestartrophies.co.uk/cups-shields/67-174-small-shield.html
Total Projected - £1521.00
£3041 + £1053.07 + 1521.00 = £5615.07
Balance remaining - £2159.93
2. Hall Budget: £2000.00 – no payments made or pending.
£750.00 received from Mr Worth – donation for marquee flooring.
3. Erection of Marquee – Check planned for Friday 24th July. Erection date agreed as Wednesday 26th July – 10.00am – subject to weather. Print off Addl Full instructions required.
4. Response from Mr Worth – cheque for £750.00 received and thank you sent to Mr Worth – donation towards flooring.
5 Shields – Agreed to purchase 3 large and 3 small as per earlier email – costs calculated in item 1
6. Stalls and invitees.
See separate programme drawn up for the day.
Invite Andy Eldin for cars/vehicles.
Henry – 2 x 45 minutes slots with music to be played in between –
1.30- 2.15 and then 3.00 – 3.45 - Sue to contact and confirm- Microphone can be borrowed for raffle and auction.
Agree time for Bouncy castles set up....Cyd will monitor correct use.
7. Competitions –
Rock Painting – Christine
Photos – Iain
Cakes – Carol
Crafts – Sandra
Horticultural Produce – Trev and Jan
8. Promotion – Promotional material received – flyers are in newsletter – distribution agreed as first week in August to all WSM residents. Posters have been distributed to outlying villages and notice boards. Promoted on council and events pages/local shops/garage and shared. Flyers for the Wainfleet Weekend – Cyd and Christine
9. Master FB Page for Show –Additional events (Cyd) in hand and will be advertised as details finalised. Any purchases for events – liaise with Clerk.
Sports Day – 16th August – lunch provided free of charge by Committee – hot dogs and ice creams – liaise with clerk for purchase.
10. Purchase of Certificates – JW will liaise with clerk for purchases
11. Temporary Events/PRS Licence – PRS Licence has been issued – no cost. Temporary Events Licence to be followed up.
12.Tea and cakes - in outside gazebo – Ann, Lynn and Audrey
13. Marshalls – Mick, Trevor, Barry, Pat, Clive with donation buckets
14. Raffle – Tombola – Auction
Cloakroom tickets to be purchased and tombola and raffle prizes to be requested.
Tombola – Stuart and David
Raffle – Sue and Margaret
Auction – Barry and Debs
Additional - Clerk to follow up Sports on Tour, ww.the-joker.co.uk for stalls at the show
First Aiders to be appointed – Cyd has a contact for First Aid Courses – and is happy to go on a course to be the appointed First Aider.
Next meeting date – Tuesday July 25th at 1.30pm - Cllr SS closed the meeting at 14.20 and thanked everyone for their attendance.