Minutes of the Meeting May 16th 2023
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Tuesday May 16th 2023 at 2.30pm following on from the Events meeting at 1.30pm in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting scheduled for June 6th at 2.30 pm 2023.
1. Members Present:
Cllr Sue Simpson (Chair), Mrs A Murgatroyd (Vice Chair) Committee members: John Seymour, (JS) Cllr Mick Rust (MR) Cllr I Hyde, Cllr C Alexander, Cllr C Bradford, Cllr A Proctor, Dr C Shrubsole Cll Dr CS(AP) Mrs Jan Ward (JW), Mr Trevor Ward (TW), Cllr Pat Garrad (PG),Cllr Barry Adams (BA)
Clerk/Note Taker – Mrs M Clarke.
2. Apologies – All members present
3. Declarations of Interest
Cllr CB registered an interest in The Village Show and Car Boots.
4. Accepting and Resolution to accept the Minutes of the Committee Meeting Tuesday April 18th.
The minutes were read and agreed – Proposed by JS and Seconded by Cllr MR – Unanimous vote to resolve.
5. Finance report
Lunch Club receipts and those from the Car Boot were presented.
Lunch Club - £77.25 retained for June lunch of Quiche and Jacket Potato/salad – the May Lunch was provided free of charge by the Lunch Club to celebrate the Coronation of King Charles 3rd.
Car Boots - £283.60 surplus was raised in 2022 after meeting the cost of the banners. 2023 has a surplus of £177.40 following a very wet and slow start in March.
No monies have yet been spent from the Lottery bid.
A quotation of £193.00 for an additional Security light has been submitted by S Bogg – covered by Lottery funding. Proposed to accept JS, Seconded Cllr AP. All resolved to approve – Clerk to arrange with Mr Bogg.
Community Hall receipts to March 31st have been included in the WSM Council AGAR which has been signed off and approved at the Annual Council meeting Monday May 15th.
6. Working Groups – Events Planned and Associated Expenditure.
Lunch Club -the next scheduled date is Wednesday June 14th – Quiche/salad and jacket potato. Mrs V Adams was very warmly welcomed, and the extra pair of hands very much appreciated.
The purchase of a shredder was suggested - cost around £50.00 – Proposed JS, Seconded TW. All resolved to agree. JW will arrange to purchase and be re-imbursed by the Lunch Club funds.
The Lunch Club offered to provide refreshments for the Remembrance Service at St Mary’s Church November 11th – offer accepted with thanks and appreciation by JS.
Car Boot Signage – A quotation of £180.00 for 2 A Boards has been submitted –
Proposed to purchase Cllr MR, Seconded JW – all in agreement – resolved to proceed. Cllr MR will arrange.
The Village Show.
The notes from the earlier Events Committee put forward their proposals for the Show – the Chair asked if the Committee were happy to accept the recommendations – Proposed Jan W and seconded Trev W – Unanimously resolved to adopt all recommendations.
The notes are attached as Appendix A to the Minutes.
The marquee will be purchased following approval of the expenditure from the Council as will the floor for which a costing of £1266 has been received. Further funding will be sought to cover this cost.
Further Events. Consideration and discussion on a Newsletter and a coffee morning at 6-month intervals to reach all residents who do not use social media – Cllr CB and clerk will liaise to produce. Coffee and cake will be provided foc for the meet and greet with Councillors.
7. Correspondence – No correspondence received.
8. Future Meetings.
The date agreed for the next meeting is Tuesday June 6th at 2.30 to follow on directly from the Events meeting at 1.30pm
The Chair SS thanked everyone for attending and their input and closed the meeting at 3.10pm.
I certify these are a true copy of the Minutes of the Meeting held Tuesday 16th May 2023
Signed Chair WSM Community Hall Committee – Cllr Sue Simpson
............................................................................. Date.....................................
Date 16 May 2023
Email: wsmpclerk@btinternet.com
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk