Appendix A to Hall Minutes 16th May 2023
Notes from Meeting Tuesday May 16th Events 2023 – Appendix A To Community Hall Minutes 16th May 2023
Present Cllr Sue Simpson (SS) Chair, Cllr M Rust (MR), Cllr A Proctor (AP), Cllr P Garrad (PG), Cllr Dr C Shrubsole (CS), Cllr Barry Adams (BA) Cllr C Alexander, Cllr I Hyde, Volunteers Audrey Murgatroyd (AM) Jan and Trev Ward (JW and TW)
Also Present Clerk – M Clarke
Apologies. Cllr C Bradford
1. Lottery Funding: – £155.00 has been allocated from the funding for the Coronation Lunch..
2. Budget: As above – no monies spent – to be allocated in the meeting
3. Garden Produce – Grow it, Dig it, Show it – 1st proof of leaflet has been sent round – to remove any reference to Parish Council – Lottery logo to be added in – wording and details agreed. Cost of Shield around £50.00 with plaque dedicated to Ron Abbott for overall winner – certificates/voucher for 2nd and 3rd
4. Photo Competition – Proof to come back from Copystat with amendments - remove Parish Council –
5. Sunflower Competition - £10.20 raised in donations – plants and seeds collected – self inking stamp to be purchased for stamping of seed card flyers – once stamped distributed by all councillors to individual addresses.
6. Other Show categories and Promotion – Promotion by poster, banner and flyers to reach those who do not use social media – 4 banners, newsletter to reach all homes, A3 posters for shops and – Co-op to be approached for video – Cllr Dr CS will look at video presentation – Cllr PG will contact Co-op for cost and feasibility.
Bouncy castle, Live Music, refreshments, ice creams and additions to poster to be passed to Copystat for updating of proofs.
7. Master FB Page for Show – Cyd has set up with Photo, Sunflower and Photo competition – Iain, Sue and Clive admins to assist in promotions.
8. Web site has all the info to link into and download or print entry forms with a contact to request a paper copy if required. Posters and flyers will have contact details for same.
9. Marquee - Meeting on the 4th determined the criteria for choosing a supplier – due diligence and criteria checking recommended Gala tents for the Committee to discuss. Flooring quote from Gala came in at too expensive (2695) other companies have been contacted for prices – and have been mailed round. Discussion and consensus for Rola-trac from Multi Mats
Agreement to recommend to Hall Committee purchase of Marquee from Gala and Rola-trac from Multi Mats
10. PA System – Cllr B Adams is happy to loan his system – new remote microphone will need to be purchased and possible PRTS licence considered. System was demonstrated to CA and MC on Saturday – spot on!!
11. Purchase of certificates – to establish how many and wording for discussion in June.
12. Misc - Quotation for security light has been received – to be discussed in the Committee meeting
Next meeting date –
Cllr SS closed the meeting at 14.30 and thanked everyone for their attendance.
The next Events meeting is scheduled for 1.30pm followed on by a Hall meeting at approx 2.30pm on Tuesday June 6th .
The Council Meeting will confirm the approval of Finance for the Proposals and minute for action in conjunction with the Hall Committee.