2026 Agendas (Full Council)

Dear Councillors

NOTICE IS HEREBY GIVEN that the Annual Council Meeting of Wainfleet St Mary Parish Council will take place on Monday 11th May 2026 at 19.00 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND

                              Following the Election of the Chair and Vice Chair there will be a 10-minute public forum when members of the public may ask questions or make short statements to the Council.

                              A further 10 minutes will be set aside for the meeting to receive reports from our LCC Councillor Maria ume and ELDC Councillor Wendy Bowkett.

                               Members of the public are welcome to stay for the remainder of the meeting except for closed sessions, but they may not speak on any matter after the public session is closed.

                              Maureen Clarke

                              Parish Clerk and RFO                                                                                  Posted Monday 4th  May 2026                                                                                           

Agenda

1.To Elect a Chair for the coming year 2026/2027                 

To receive and sign the Declaration of Acceptance of the Office of Chair of WSM Parish Council

2.To Elect a Vice Chair for the coming year 2026/2027

 To receive and sign the Declaration of Acceptance of the Office of Vice Chair of WSM Parish Council.

3. Public Forum – Members of the Public invited to ask questions or to make short statements (maximum 10 minutes)

4. Public Forum – LCC and ELDC Councillors invited to address the Council and public with their respective reports - maximum of 10 minutes.

5. Apologies for Absence - To receive and approve apologies for absence where valid reasons have been given.

6. To receive Declarations of Interest under the Localism Act 2011 - Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw whilst the matter is discussed.

7. Draft Minutes from the General Meeting Monday 13th April.

  Acceptance and Resolution to accept the Minutes of the A the General meeting April 13th 2026.                    

8.. To receive letters of interest and co-option applications to join WSM Parish Council

9. To appoint Members to serve on the Working Groups and Committees of the Council.

Councillor Members of the Hall Committe

Members of the Staffing Committee

Agricultural Holding Working Group

Play Area

Jubilee Orchard

Community Hall

Finance and Budgets

Open Spaces – to include Grass Cutting, Trees and Hedges/Street Lighting/Street Furniture

Planning

Policies and Terms of reference

Emergency and Resilience Group.

10.Working Group Reports

To receive and discuss reports from the Working Groups and agree any actions/expenditure necessary.

Allotments

Grass Cutting – Trees and Hedges

Play Area

Community Hall – Defib update

Open Spaces – siting of bin and discussion on Bus Shelter works/improvements

11. Clerks report 

To update the members on issues from the previous meeting with Clerk’s Report.

12. Hall Committee report - Review of the Annual Committee Meeting and associated matters.

13. Finance and Bank Accounts - To update the Members of financial matters inclusive of bid for Container Funding

     To receive and authorise/approve items of payments and receipts.

     Review Bank Accounts and Asset Register

    Presentation of AGAR and associated documents for review and Approval – proposal to accept and sign.

14. Planning - To receive and discuss applications - any planning applications received between publication of agenda and the actual meeting will be added for discussion.        

    Planning ref – 00478/26/FUL – emailed round for consideration prior to meeting.

15. Review of Official Policies and new Financial Regulations and Standing Orders. - To discuss, review and submit recommendations.

16. To Consider the proposal to formally name the Hall Field “The Beatrice Mackrill Field” and associated wording.

17. Correspondence - Any correspondence received will be emailed around prior to the meeting to enable Councillors to review before the meeting.

      Letter from resident reference malicious damage to Resting

      Invitation for insurance renewal 26/27

18. 2026/2027 Council Meetings – To agree scheduled dates for the coming year             

19. Close of Meeting

Date: 4th May 2026

Email:           clerk@wainfleetstmaryparishcouncil.gov.uk

Website:      https://wainfleet-saint-mary.parish.lincolnshire.gov.uk