Minutes of the Meeting Friday January 10th 2025
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday 10th January 2025 at 10.00 am in the Community Hall, St Michael’s Lane,
Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday February 7th @ 10.00am.
1. Members Present:
Jan Ward (JW) (Chair), Cllr M Rust Vice Chair (MR), Cllr P Garrad, Cllr PA Proctor, (PG), Cllr C Alexander, (CA),Cllr Trev Ward (TW), Committee Member Elaine Baker (EB) – Committee Member Carol Wright (CW); Chair/Councillor I Hyde (IH) Clerk/Note Taker – Mrs M Clarke.
2. Apologies
Cllr M Rendall, and Cllr Dr C Shrubsole
Apologies were received and accepted by all members
3. Declarations of Interest
No interests were registered.
4. Minutes of the Meeting held Saturday December 7th 2024
The minutes of the meeting held Saturday December 7th 2024 were read and agreed as a true record– proposed by Cllr MR and Seconded by Cllr TW– all resolved to approve.
5.Clerk and Finance report.
Clerk’s Report
The Friendship Club continues to meet every 2nd and 4th Wednesday – first meeting of 2025 was 8th January.
The Digi Club had their first 2025 meeting Monday 6th January– further dates are planned for January and February.
Cyd ran a very popular and successful Christmas movie afternoon – funded by the Mums Club with the hall contributing the hall as a venue.
The Funding Buddies have received confirmation (and the money..) of a grant of £500 for VE Day – courtesy of Wendy and the Councillors Community fund.
No further contact from Anglian Water re monitoring of the meter.
Mark Wilde has retired (gas service engineer) Contact made to find a replacement – waiting call back from Connor of ACS Services.
Finance report:
|
Payments for authorisation |
|
Chq no |
Payee |
Amount |
|
January meeting |
|
|
None due. |
|
|
Community Hall |
|
38 |
Firestop |
£198.75 |
|
cheques not yet presented |
|
34 |
Strawsons |
£79.00 |
|
|
|
36 |
Keystone |
£67.91 |
|
|
|
40 |
St Marys PCC |
£107.76 |
|
|
|
|
|
£453.42 |
|
cheques cleared |
|
35 |
GE Planters |
£1,738.20 |
|
|
|
37 |
Wells marquee |
£798.00 |
|
Card payments |
|
|
Tea with Santa |
£206.92 |
|
|
|
|
and decorations |
£139.61 |
|
|
|
|
Orchard |
£57.00 |
|
|
|
|
|
£2,939.73 |
|
Monies Paid in |
To December 2024 |
|
|
|
|
|
|
|
|
|
|
Community Hall |
|
Lunch Club surplus |
|
£405.81 |
|
|
|
L Palmer Party |
|
£37.50 |
|
|
|
Christmas raffle |
|
£172.00 |
|
|
|
Poor Lands Christmas support |
|
£199.00 |
|
|
|
Walnut Care |
|
£105.00 |
|
|
|
VE Day grant |
|
£500.00 |
|
|
|
|
Total |
£1,419.31 |
|
Accounts are reconciled |
|
|
|
|
|
Balances |
|
|
|
|
|
WSM Community Hall |
|
|
|
£9,650.29 |
|
|
|
|
Total |
£9,650.29 |
|
Balance of accounts after presentation of cheques |
|
|
|
|
|
WSM Community Hall |
|
|
|
£9,650.29 |
|
uncleared cheque |
|
|
|
|
|
|
|
|
Firestop |
£198.75 |
|
|
|
|
Strawsons |
£79.00 |
|
|
|
|
Keystone |
£67.91 |
|
|
|
|
Total |
£345.66 |
|
Payments due |
|
|
|
|
|
Age Concern |
|
still o/s |
|
£90.00 |
|
Young Farmers |
|
paid 4th January |
|
£60.00 |
|
|
|
|
|
£150.00 |
|
Balance |
|
|
|
£9,304.63 |
6. Events Planning;
Review of Tea with Santa and Christmas Lunch at Woodthorpe
Both events fully funded and booked and enjoyed by all. Successful raffle and attendance. Proposed and agreed to repeat again in 2025 – dates to be agreed at a subsequent meeting.
VE Day Thursday 8th May
Task list created and shared -
Ensure date for marquee to be erected is agreed.
Liaise with Queens Estate Mum’s Group to consider a children’s party – Clerk to contact
Tommy and other Forces silhouettes to be created/purchased – Cllr MR will follow up with RBL - Cllr IH offered to fabricate at a cost of up to approx £100 per silhouette if required.
Live Music or Ceilidh – clerk to follow up on vocalists.
No bar – own drinks can be brought.
Tea/coffee refreshments in tea marquee – large teapot to be created to indicate location – Cllr IH will produce with Cllr CA at a cost of approx £50.00.
Memorial stone to be created (as per D Day) for VE day (and also VJ Day in August with a memorial service to mark) Cllr CA and Cllr IH will create both flag stones.
Appropriate flags to be purchased.
Book Burger/hot dogs for hot food refreshments – clerk to request
Promote with posters/flyers/social media and web – banners not required.
Village Show – Sunday 31st August
Task List created and shared
Schedule to be agreed as the first priority to enable show booklet to be produced for inviting entries.
Volunteers agreed to meet to draw up with Chair.
Additional children’s sections/village in bloom – best garden/Sunflowers
Request WASTC for loan of gazebos again if possible – clerk to contact.
Lives, Bouncy castle and Loos are all booked. Clerk to contact Huskies.
Gavin as M of C contacted – awaiting confirmation.
Dog Show – liaise with organisers/promoters
Classic cars – Cllr MR
Parking responsibilities etc to be agreed at a later date.
Photo competition already running.
7. Correspondence – Letter of thanks received from St Mary’s PCC for donation towards Church funds.
9. Agenda items for February – to be advised to the Clerk and received by Monday February 3rd 2025
To include:
Hall hire cost review
Marquee frame condition
10. Date of Next Meeting – Friday February 7th 2025 at 10.00am
The Chair JW thanked everyone for attending and their input and closed the meeting at 11.20am
I certify these are a true copy of the Minutes of the Meeting held Friday 10th January 2025
Signed Chair WSM Community Hall Committee – Chair Jan Ward