Annual Council Meeting - Monday 13th May 2024
The Annual Council Meeting will follow on from the Annual Parish meeting scheduled for 5pm Monday 13th May.
Wainfleet St Mary Parish Council–
St Michael’s Lane, Wainfleet St Mary, Lincs PE24,
Dear Councillors
NOTICE IS HEREBY GIVEN that the Annual Meeting of Wainfleet St Mary Parish Council will take place on Monday 13th May 2024 at 18.00 in the Community Hall, St. Michaels Lane, Wainfleet St Mary, PE24 4HB.
ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND
There will be a 10-minute public forum when members of the public may ask questions or make short statements to the Council
Members of the public are welcome to stay for the remainder of the meeting with the exception of closed sessions, but they may not speak on any matter after the public session is closed.
Maureen Clarke
Parish Clerk and RFO Friday 3rd May 2024
Agenda
Public Forum
Councillors Present
1. Election of Chairman - To Elect a new Chair of the Council
2. Acceptance of Office of the Chair - New Chair to sign Acceptance of Office.
3. Election of Vice Chairman -To Elect a new Vice Chair of the Council
4. Acceptance of Office of Vice Chair - New Vice Chair to sign Acceptance of Office.
5. Apologies for Absence - To receive and approve apologies for absence.
6. Declarations of Interest - Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw whilst the matter is discussed.
7. Draft Minutes from the Annual Council Meeting and Annual Parish Meeting on Monday 15th May 2023
Draft Minutes from the General Meeting Monday 8th April 2024
Acceptance and Resolution to accept the Minutes of the Annual Meeting of the Council and Annual Parish Meeting held on Monday 15th May 2023
and Minutes from the Meeting Monday 8th April 2024
8. Reports from Councillors External meetings
Councillors reports from External Meetings - Pinfold Bank Funding and planned works: report on funding and works from LCC WB for Council – update on progress and necessity to contact MP.
9. To Appoint Representatives to Outside Bodies
Parochial Church Council
RBL
10. Community Hall Committee – appointment of Councillor members – Report from Hall Committee.
11. Clerks report.
To update the members on issues from the previous meeting with Clerk’s Report.
12. To appoint Members to the following Working Groups
Allotments
Finance and Budgets
Funding
Grass Cutting, Trees and Hedges
Play Area and Open Spaces, Jubilee Orchard
Planning – All Councillors
Roads and Street Lighting
Street Furniture
Emergency Group
13.To discuss and agree actions/terms of reference and associated expenditure for Working Groups
Allotments
Finance and Budgets
Funding
; Grass Cutting, Trees and Hedges
Play Area and Open Spaces, Jubilee Orchard
Planning – all councillors
Roads and Street Lighting
Street Furniture
Emergency Group
14. Review of official Documents and Policies
To agree scope and allocation of Councillors to review and approve over the next 12 months.
Currently 1/2 policies are reviewed at each meeting.
Adoption of terms of reference Staffing Committee – appoint Chair and Memb
Adoption of Reserves Policy
15. Finance and Bank Accounts.
To update the Members of financial matters.
To receive and approve items of payments and receipts.
Review Bank Accounts and Asset Register
Presentation of AGAR for review and Approval
16. Planning.
To receive and discuss applications - any planning applications received between publication of agenda and the actual meeting will be added for discussion
17. To Agree Dates for the Council Meetings for the Year.
Every 2nd Monday of the month starting at 18.00hrs.
18. Correspondence
Any correspondence received will be emailed around prior to the meeting to enable councillors to review before the meeting.
Close of meeting
Date: 3rd May 2024
Email: wsmpclerk@btinternet.com
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk