2026 Minutes (Community Hall)

St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB

Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday October 9th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.

These are draft minutes until approved at the next Committee meeting on Friday November 4th 2026 @ 10.00am.

Public – Two members of the Public were present

1. Members Present:

Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Cllr J Graves.

Clerk/Note Taker – Mrs M Clarke.     

2. Apologies - Cllr C Alexander, Cllr P Garrard, CM D Kettleborough

Apologies were received and resolved to accept.                         

3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.                 

4. Minutes of the Committee Hall General Meeting Friday September 11th 2026

The minutes of the Hall Committee meeting held Friday September 11th were read and agreed as a true record proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.

5.Clerk and Finance Report

Clerk’s Report October 9th 2026 Clerk’s Report October 9th 2026 – Community Hall Committee

The grant applications submitted to Platform, and the East Lindsey Councillor Community Fund for £500 for each application to support the purchase of a storage container – have been successful. £1000 is now in the kitty towards the purchase. There has been no response as yet from the LCC Councillor other than to acknowledge receipt.

Additionally, Platform have contributed £400 towards the Breakfast with Santa meaning this can be a free event for the families again this year. The details for this will be featured in the Autumn /Winter newsletter with a booking form to book their table – menu choices must be pre-ordered.

ELDC Councillor Wendy Bowkett has also agreed a contribution of £300 for The Friendship Club to support their meetings at the Hall.

Young Farmers have booked their meetings again at the Hall from October to April – all dates are on the calendar.

The RBL have been in touch to ask if they could run an Afternoon Tea from the Hall – dates tba.

The draft Newsletter has been circulated – just looking for approval to take forward to the Council meeting om Monday to get approved for print.

It was agreed for the Events to be the subject of separate meetings to allow for a full discussion on planning and arrangements without overextending hall meetings.

The field sign has been received and agreement on installation – just waiting a suitable date.

There has been an offer from the field tenant to replace the stile with a gate in appreciation of the grazing currently enjoyed by his horses.

The shelf for the corner for the display of the trophy is to be purchased – Barry is happy to fix and also to fit a hasp and padlock to the store doors if the Committee would like to go ahead with this.

The Christmas tree is ordered and delivery is due 21st November – agreed to decorate the hall on the 21st whilst waiting for delivery.

PAT testing including all the Christmas decorations has been completed.

Advice has been sought regarding the extension cables for power to the tea tent.

Finance Report

The bank statements and reconciliation reports were presented for approval and payments to be approved for October payment.

Proposed Cllr MR a. Seconded Cllr TW – all resolved to approve.

6. Events Planning

Lunch Club – Next Lunch Club is Wednesday 21st October and is a chine/ham Harvest lunch in conjunction with WSM Parish Church.

The Village Show and Picnic are the subject of the Events meeting October 16th. Cllr MR brought the committee up to date with the booking of a steel band. Also confirmed Gavin and Cyd/Bobbie booked for both events 2027.

Santa information all approved – clerk will post out and include in the Newsletter

7. Calendar 2027.

Discussed and agreed a smaller print run of 60 copies – subject to costs – clerk to confirm costs. To be included in the events meeting on the 16th for photos to be included and agreement to proceed – Proposed Cllr TW, Seconded Cllr JG.

8.To agree a date for movement of the overflow equipment into trailer and storage – plus a date for dismantling and the storing of the Marquee.

Date of 30th October agreed subject to availability of trailer and availability of company for dismantling – Clerk to arrange and liaise.

9. Proposed bid for Grant Funding from the East Lindsey Legacy Fund.

The draft bid was discussed and agreed to put forward to the Council as a collaborative partner to submit to LCF for support with the purchase of a new container for storage and the Lunch Club management and lunches. Proposed Cllr TW, Seconded Cllr MR – all resolved to approve.

10. To approve draft Newsletter and Santa Information

The draft newsletter has been circulated with the addition of the football on the MUGA – all agreed ready to go to print following approval from the Council. Proposed CM be and Cllr TW – all resolved to approve.

11. Correspondence – A revised response to WASTC had been drafted and discussion agreed this should go forward to the Council meeting on Monday to approve.

An offer had been received of the donation of a small freezer for the hall – appreciated by all but space does not permit for the offer to be accepted.

No other items of correspondence had been received that did not appear elsewhere in the Agenda.

Date of next meeting – Events Meeting – 16th October 10.00 and Community Hall Meeting Friday November 4th at 10.00am 2026

Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.20.

I certify these are a true copy of the Minutes of the Meeting held Friday October 9th 2026

Signed Chair WSM Community Hall Committee – Chair Jan Ward

.............................................................................                      Date.....................................

Date October 9th 2026

Email: wsmpclerk@btinternet.com –

Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk