Friday September 11th 2026
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk
Wainfleet St Mary Community Hall Committee.
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday September 11th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday October 9th 2026 @ 10.00am.
Public – No members of the Public were present
1. Members Present:
Jan Ward (JW - Chair), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB); Committee Member Carol Wright (CW) Committee Member D Kettleborough, (DK), Cllr J Graves.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies - Cllr C Alexander, Cllr P Garrard.
Apologies were received and resolved to accept.
3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.
4. Minutes of the Committee Hall General Meeting Friday July 10th 2026
The minutes of the Hall Committee meeting held Friday July 10th and were read and agreed as a true record with the amendment to the date of the next meeting being amended from the 7th to the 11th and notated – proposed by Cllr TW - Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.
5. To receive resignations from Committee Members - Resignations from 3 Committee Members had been received by the Chair - Vice Chair Bill Hatchman, CM Sandra Kettleborough and CM Carol Wright were read to all members. Regret and sadness were expressed at the loss of all 3 members and the additional value and contributions they have brought to the meetings and to the Show. Chair JW will contact all 3 individually to thank them for their input and to assure them they will be sadly missed.
6.Clerk and Finance Report
Clerk’s Report September 11th 2026
The new Tea Tent was put through its paces at the Village Show - payment has been received for the grant support that enabled it to be purchased. A survey of how effective it has been carried out at the Show and without exception was agreed a great addition. Surplus income from the show refreshments was double that of the show last year and the Picnic.
The Show was the biggest and best yet and the review meeting Friday 4th made some recommendations for future years.
Community PayBack scheme Project – this project has come to an end, but communication remains open with a view to renewing the scheme with the organisation without having to go through the Nominate a Project route. It is hoped that a joint working plan can be arranged with the All-Saints work projects that will enable a full programme of works to be completed through next year and ongoing.
The sign for the Hall Field has been ordered and waiting confirmation it is ready for siting.
Request sent to tenant of the field requesting confirmation of insurance to renew the grazing agreement – awaiting a response – a response has confirmed insurance in place but waiting sight of document.
Meet the Funders workshop – the application to support the Lunch Club and management to the Evan Cornish Fund was rejected as the Hall falls under the Council banner – however advice was received the application would be retained and that once the ELIF Grant criteria was available then it would be resubmitted with their support – a full years costs have been requested plus a designated laptop and printer requested for the Hall Chair to use (currently using own equipment).
A grant application has been submitted to Platform, the LCC Councillor Community Fund and ELDC Councillor Community Fund for £500 for each application tom support the purchase of a storage container - £1500 in total – as always there is no guarantee any of these will be successful.
Wainfleet Mums arranged a hugely successful free event for residents of both St Marys and All Saints – I would like to propose an item to support Wainfleet Mums for a Community Business Award for their efforts – this is an Agenda item
A response has been received from the Clerk of Wainfleet All Saints Town Council addressed to no specific addressee and does not address the concerns raised by the 2 Chairs.
It merely confirms correct procedures have been followed at all times without indicating what those procedures were. The date of our letter referred to is incorrect.
The Clerk has since resigned from the Council – this is on the agenda under Correspondence for discussion and agreement on the course of action to be followed and recommended to the Council for action.
|
FINANCE REPORT - September 14th |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments |
|
|
Detail |
Payee |
Amount |
|
Community Hall |
|
|
|
|
|
|
Payments for authorising |
|
|
No payments o/s |
|
|
|
|
|
|
|
|
|
|
Card Payments |
|
|
|
|
|
|
August |
|
|
Doggy Prize bags etc |
Amazon |
£26.57 |
|
|
|
|
Anne Seymour shield |
Challenge trophies |
£110.54 |
|
|
|
|
Photo Comp |
Max Spielman |
£18.90 |
|
|
|
|
Photo Comp |
Reprint |
£2.88 |
|
|
|
|
Rosettes |
Frosts |
£198.75 |
|
|
|
|
Gift card comp winners |
British Garden Centres |
£50.00 |
|
|
|
|
Paint - fruit machine |
B and Q |
£67.00 |
|
|
|
|
Rosette Centres |
Stone Printers |
£103.20 |
|
|
|
|
|
|
£577.84 |
|
Cash Payment |
|
|
cash withdrawal - floats, prizes and fees |
|
£510.00 |
|
|
|
|
receipts - please see Cash in hand sep sheet |
|
|
|
Service Charges |
|
|
DD |
Lloyds |
£12.73 |
|
|
|
|
|
|
£1,678.41 |
|
Monies paid in |
|
|
Hall hire |
M Parkin |
£56.00 |
|
Account balance August |
|
|
|
|
£5,320.67 |
|
Balance of accounts after presentation of payments due |
|
|
|
|
£5,320.67 |
|
WSM Community Hall |
|
|
|
|
£5,320.67 |
|
Cash in hand |
|
|
please see attached |
|
£1,252.39 |
|
Lunch Club float |
|
|
retained. |
|
£150.00 |
|
|
|
|
|
|
£1,402.39 |
|
total monies to hand |
|
|
|
|
£6,723.06 |
7. Events Planning
Lunch Club – Next Lunch Club is the 16th September – Cottage Pie and assorted puddings – currently 35 takers plus 10 take aways.
Village Show – A review of the Show had been conducted Friday 4th September – salient points were noted and a proposal to defer to a later date in October for a dedicated Show meeting was discussed – Proposed CM. DK, seconded Cllr TW – all agreed to resolve. Date agreed as Wednesday September 30th at 10.00. Pending the meeting clerk will contact electrician re supply to the Tea tent/water boiler and insurers for a possible claim to replace the marquee damaged in the winds earlier in the month.
Christmas – Breakfast with Santa agreed for Sunday 13th December at 10.00 – to be included in Autumn Newsletter with booking details.
Christmas Lunch at Woodthorpe- Booked for Wednesday 9th December with a Carol Service to follow at 6.00 – lights switch on – mulled wine and mince pies and 3 carols/2 prayers – suggested are Silent Night, Hark the Herald Angels Sing and O Little Town of Bethlehem.
Picnic in the Park – 2027 – will be discussed as part of the Show Meeting September 30th meeting.
8. Renewal of Geo-caching Wainfleet Network
A full Presentation Report had been received highlighting the success of the network for a contribution of £30.99 per annum – Committee voted to continue to support – Proposed Cllr TW, Seconded Cllr EB – all in favour.
9. A proposal to put forward Wainfleet Mums for a Skegness Business Award under the Community Banner.
A proposal has been put forward to consider nominating Mums of Wainfleet with their Chair for a local Community Award for all the work they have done in bring free events to families in Wainfleet. Proposed Cllr JW, Seconded Cllr JW – all in favour – clerk will draft a nomination and submit.
10. A proposal to run a second Football Tournament supported by Platform and Jack’s Football school.
Following on from a successful first tournament in August Platform and Jacks Soccer school have approached the Hall Committee and Council with a suggestion to run a second tournament to potentially follow on from Breakfast with Santa.
Committee agreed in principle to support with further details to follow.
11. Additional Storage Proposal – To consider the purchase of a new storage Container as soon as possible.
Storage it is acknowledged is a big problem currently and once the marquees are dismantled there is no storage available within the container for these items plus the new tables and gazebos.
Options are
1 - To purchase a container immediately with currently available funds.
2. – To purchase a container with grant funding and seek storage from the 3 offers currently made.
A vote amongst all members voted for Option 2 with a majority of 5 to 1 – Clerk to continue with funding bids and to draft an application for the newly Launched East Lindsey fund.
Proposed to adopt Option 2 – Proposer Cllr JG, Seconded CM EB - majority agreed to resolve 5 - 1
12. Correspondence
To agree a response to WASTC reference the question of management of a complaint received.
Members considered WASTC’s response regarding the management of a complaint.
Agreed approach: The Committee considered that the most professional course was to draw a line under the incident and advise WASTC accordingly. It also recommended that any future joint events operate under an agreed code of conduct covering procedures, joint responsibilities, complaints, and communications.
All members agreed to recommend this course of action to the Council at its formal meeting on Monday 14 September.
There were no further items of correspondence that had not already been covered elsewhere in the Agenda.
Date of next meeting – Friday October 9th at 10.00am 2026
Close of Meeting – Chair JW thanked all members for their attendance and contributions and closed the meeting at 11.56.
I certify these are a true copy of the Minutes of the Meeting held Friday September 11th 2026
Signed Chair WSM Community Hall Committee – Chair Jan Ward
............................................................................. Date.....................................
Date September 11th 2026
Email: wsmpclerk@btinternet.com –
Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk