2026 Minutes (Community Hall)

St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB

Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday June 5th 2026 at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.

These are draft minutes until approved at the next Committee meeting on Friday July 10th 2026 @ 10.00am which is the AGM of the Hall Committee.

Public – No public in attendance

1. Members Present:

Jan Ward (JW - Chair), CM B Hatchman(Vice Chair - BH), Cllr Trev Ward (TW), Cllr M Rust (MR). Committee Member Elaine Baker (EB);  Committee Member D Kettleborough, (DK), (BH) Committee Member S Kettleborough,(SK) Clerk/Note Taker – Mrs M Clarke.         

2. Apologies - Cllr C Alexander, Cllr P Garrard, CM C Wright.

Apologies were received and resolved to accept.                         

3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.                 

4. Minutes of the Annual Committee Meeting held Friday May 8th 2026

The minutes of the Hall Committee meeting held Friday May 8th 2026 were read and agreed as a true record – proposed by Cllr MR and Seconded by CM E Baker – all resolved to approve. Chair JW signed the minutes.

5. Events Planning

Lunch Club – Well supported on the 20th with further bookings of 37 plus 14 take aways in place for June 17th. Ham Salad and New pots on the menu – CM DK undertook to source new pots.

Village Show – task list worked through with amendments to include business cards to promote out to other shows to encourage participation from classic cars. Photo competition to continue to be promoted – judge to be appointed. Chair JW to approach suggested candidates. New banner design received and approved – 10 to be ordered (Cemetery, Market Pl ace, Community Hall, Pickers Pond, Miller Court, Salem Bridge, Wainfleet Bank, Barkham Arms, Swan Lake and Rumbold Lane). The Tea Tent design proof had been received and comments invited – all agreed to ask for the teacup design originally put forward as opposed to this one which has less teacups and more flowers – all in agreement – clerk to contact Gala to request.

6. Review of Picnic in the Park – CM BH asked for comments both good and bad and what could have been done better. General Consensus was it all worked very well and all agreed to look at running it again next year to tie in with the school half term/Spring bank Holiday. Comments taken on board regarding the use of the toilets and the locking of the Hall to prevent.

7. Clerk and Finance Reports.

Clerk’s Report June 5th 2026

Chasing the proof copy for the Tea Tent....have asked for it to be here for the 5th meeting...

Community PayBack scheme Project – continue to assist with all the practical fence painting etc etc

Picnic in the Park took place on the 31st – Sunday....weather held and a great many people attended. Agenda has a review to discuss formally.

Finalised list of costs to be agreed and then submitted to WASTC for re-imbursement

Next up is the Village Show.....chasing the banner designs – have asked for a proof by the 5th so fingers crossed...

Comments were received regarding the condition of the hall after recent hirings – agreed to have an item on the next agenda to review closing up and cleaning procedures.

Agreed to purchase new key rings to ensure all keys are correctly labelled and marked.

8. Correspondence – Nothing that hadn’t already been covered in the meeting agenda.

9. Date of next meeting – Friday July 10th 2026

I certify these are a true copy of the Minutes of the Meeting held Friday June 5th 2026

Signed Chair WSM Community Hall Committee – Chair Jan Ward

.............................................................................                      Date.....................................

Date June 5th 2026

Email: clerk@wainfleetstmaryparishcouncil.gov.uk

Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk