2026 Minutes (Community Hall)

St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4HB

Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday March 6th at 10.00 am in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.

These are draft minutes until approved at the next Committee meeting on Friday April 10th 2026 @ 10.00am.

Public – No public in attendance

1. Members Present:

Jan Ward (JW - Chair), Cllr M Rust (Vice Chair - MR), Cllr Trev Ward (TW), Cllr A Proctor (AP), Committee Member Elaine Baker (EB); Cllr P Garrard (PG); Committee Member D Kettleborough, (DK), Committee Member Bill Hatchman; (BH) Committee Member C Wright (CW), Committee Member S Kettleborough (SK) Clerk/Note Taker – Mrs M Clarke.

2. Apologies - Cllr M Rendall, Cllr S Tetley

Apologies were received and resolved to accept.                         

3. Declarations of Interest and Dispensation requests – No declarations/dispensations were declared.                 

4. Minutes of the Committee Meeting held Friday February 6th 2026

The minutes of the Hall Committee meeting held Friday February 6th 2026 were read and agreed as a true record – proposed by Cllr MR and Seconded by Cllr TW – all resolved to approve.   Chair JW signed the minutes.

5. Events Planning

Lunch Club – next date is March 18th – Sausage and Mash – current bookings 41 plus 12 take aways.

May Day – Picnic in the Park – A full working Group meeting had taken place February 23rd and notes had been forwarded to all involved. It was suggested a further meeting be arranged for 4.00 March 23rd March – Clerk to arrange and advise.

Village Show 2026 – Sunday 30th August 2026 – A separate WG meeting had been scheduled for 12.00 to follow on after the Hall meeting.

6. Defib replacement Pads – expiry 17th Feb 2026 – Contact had been made with the BHG who advised the machine can remain in service until the pads are used – and then it must be taken out of service. Funding is available from July this year and an application has been invited.

7. Community PayBack scheme - The project has been approved and date of commencement will be 24th or 31st March – to purchase/or have to hand paint rollers, paint brushes, specialist paint ( 3 tins) for the container, fence paint and garden tools. Date tba for preparation of the container.

8.Storage – a 20ft new container is the ideal with the base as existing but increased and to ensure planings etc that are used are available with any extra being used to improve the capr park area – Clerk to contact land owner for approval and agreement. Funding continues to be explored.

9. Clerk and Finance Reports.

Clerk’s Report March 6th 2026

The bid for the Tea tent is still being considered – so in with a shout still

Community PayBack scheme have approved the project – final details to be covered in the Agenda

Village Show Meeting arranged for midday to follow on from the hall Meeting

Have made contact with BHF regarding the defib pads no longer being manufactured to ask if they can source any – no pads available but the machine can stay in service unless used and then wil have to be taken out of service – next funding round we can apply for is June this year....

Booking 14th March – 18th Birthday

Booking for 24th May – Christening

Posters and flyers collected for Picnic in the Park

Loo hire confirmed

There is likely to be further grant money available from April from ELDC so possibly a source of funding for the container....3 quotes will be required along with the same for preparing the ground.

Grant Funding – The first half of the ELIF grant has been received. The marquee has been purchased, the new floor has been laid in the hall – new tables and gazebos to be purchased for delivery in April, Further funding may be available in the new financial year which could be considered for a new defib and the container.

10. Newsletter – draft approved with finalisation of date insertions and photos – proposed, seconded and all approved.

11.  Community Cinema – discussed and agreed the costs was prohibitive. All in agreement not to pursue.

12. Correspondence – Invitation to renew the Film Licence

Invitation to renew the Village Hall subscription.

12. Date of next meeting – Friday April 10th 2026 at 10.00am.

Annual Meeting agreed for Friday May 8th at 10.00am.

The Chair thanked everyone for attending and their input and closed the meeting at 11.00.

I certify these are a true copy of the Minutes of the Meeting held Friday 6th March 2026

Signed Chair WSM Community Hall Committee – Chair Jan Ward

.............................................................................                      Date.....................................

Date 6 March 2026

Email:        wsmpclerk@btinternet.com –

Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk