WSM Community Hall Minutes 22nd April 2024
Wainfleet St Mary Community Hall Committee
St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ
Minutes of the Meeting of the Wainfleet St Mary Community Hall Committee which took place on Friday 19th April 2024, at 11.45am
in the Community Hall, St Michael’s Lane, Wainfleet St Mary PE24 4HB.
These are draft minutes until approved at the next Committee meeting on Friday 17th May 2024.
Public Session – No members of the public.
1. Members Present.
Chair Jan Ward (JW), Cllr A Proctor, (AP), Cllr Dr C Shrubsole, Cllr C Alexander, Cllr I Hyde, Cllr M Rust, Cllr C Bradford; Committee member Trev Ward.
Clerk/Note Taker – Mrs M Clarke.
2. Apologies
John Seymour; A Murgatroyd (Vice Chair)
3. Declarations of Interest
No interests were registered.
4. Minutes of the Meeting held Monday 22nd March 2023
The minutes were read and agreed –Proposed Committee member TW and Seconded by Cllr PA.
All resolved to approve.
5. Clerk and Finance Report.
Banner Proof has been received and sent round to all for comment.
The remaining 3/4 calendars are still with hair FX but have been reduced to £1.00 be able to sell the
last few.
The Community Hall Page (plus the Council web and FB page have been updated with the most “liked” photo of January,
The storage project is due to start next week – hall has been booked out as “unavailable”
Walnut Care continue to book for their training as required.
The Hall is booked for the Police Crime and Commissioner Elections from 6.00 till 10.00 on Thursday 2nd May.
Both Working Groups have met on the 22nd and taken the events forward – notes will be available shortly.
The Lunch club met on Wednesday last and as always a great success. 36 lunches plus take aways - £127.00 surplus to be banked.
The oven is now repaired and in correct working order – thank you Annie for being on hand to sort.
Finance report – April 2024
Cheques for signature this month – April 2024
Total of cheques - £316.57 – MPLC – Film License
£429.84 Unity Insurance (Beacon) - Authority to pay by debit card
£24.00 D Day Flag - Authority to pay by Debit Card
£39.95 – D Day Plaque – Authority to pay by debit card
Monies paid in March : Community Hall - £386.39
Lunch Club surplus
April Lunch surplus £127.35
Accounts reconciled.
Balances
WSM Community Hall £10,991.90
Balance of accounts after presentation of cheques/card payments
WSM Community Hall £10,308.89
Payments all agreed and resolved to approve expenditure by cheque and debit card.
6. Working Group - The Village Show 2024.
Task List updated and Notes recorded. Recommendations made to the Hall Committee for approval.
7. Working Group – D Day Celebrations WASTC and WSM
Notes recorded and will be shared round with all – recommendations made to the Hall Committee for Approval.
8. Working Group – Storage and Improvements/repairs
Quotes have been received from plumber and builder.
Work is due to commence Tuesday 23rd April – Hall is booked as “unavailable” for the whole week.
9. Offer of Loan of Marquee for the Show – collection and installation.
Conditions for the loan of the marquee are for erection and dismantling after each use – with the level of work and commitment required it was felt the requirements could not be met and thus the offer should be regretfully declined.
A second offer of a pop-up Gazebo has been received and acknowledged with thanks.
10. Correspondence.
A request has been received from Magdalen Museum to amend the date of Tea with Santa by a week to avoid clashing with their Craft fair. All agreed and proposed and seconded to run the Tea and Light switch on to Friday 8th December.
11. Date of Next Meeting:
Working Group meeting for D Day and Village Show – Friday 17th May 2024 at 10.00am
The Annual Hall Committee Meeting to follow on from the WG Meetings Friday 19th May 2024.
Chair JW thanked everyone for attending and their input and closed the meeting at 12.10pm.
I certify these are a true copy of the Minutes of the Meeting held Friday 19th April 2024
Signed Chair WSM Community Hall Committee – J Ward.
............................................................................. Date.....................................
Date: 19 April 2024