Parish Council Minutes 2025

St Michaels Lane, Wainfleet St Mary,

Lincs. PE24 4HB

Minutes of the Parish Council Meeting of Wainfleet St Mary which took place on Monday 6th October 2025 at 18.00 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

These are draft minutes and are subject to amendment until approved at the next Council Meeting Monday November 10th, 2025, at 18.10.

Public: one member of the public.

1. Members Present: Cllr C Alexander (CA) Chair; Cllr M Rust (MR); Cllr P Garrard (PG); Cllr A Proctor (AP), Cllr M Rendall (MRL); Cllr T Ward (TW); Cllr Jan Ward (JW); Cllr S Tetley Also present – Clerk M Clarke

2. Apologies for Absence – Apologies were received from LCC Ccouncillor M Hume and ELDC Cllr W Bowkett: Council resolved to accept.

3. Declarations of Interest – Cllr MR declared an interest in item 7.

4. Approval of the Minutes of the Council Meeting on Monday September 8th 2025 at 6pm

The minutes of the meeting held Monday September 8th 2025 were presented as a true record. Proposed Cllr TW; Seconded Cllr MR – unanimous resolution to approve and resolve.

5. LCC and ELDC Invitation to report on items relevant to WSM

Owing to the enforced absence of both Cllr Hume and Cllr Bowkett no reports were available, but the following had been advised.

LCC has salt available for councils who wish to take delivery – discussion amongst the Council agreed adequate supplies already to hand.

ELDC Cllr WB has received advice that the Drainage Boards are not in a position to assist with the funding and works involved in rectifying the Pinfold/Salem Bridge road and bank area – discussion around the table suggested an approach could be made to both MP Richard Tice and the Lincolnshire Mayor with or through the  LCC Councillor for WSM – clerk to follow up with Cllr M Hume.

6. Community Hall report

Chair of the Committee Cllr JW gave a full report of the Committee actions which would be confirmed in the meeting scheduled for the 10thto include the Harvest Lunch; funding for the Woodthorpe Christmas Lunch, Tea with Santa, and a carol service on January 1st 2026 to consist of 4 carols and readings

Chair CA thanked the Hall Chair JW for all the information and updates.

7. Remembrance Day Services

2 wreaths currently to hand requiring centres only – agreed to request CM SK to create the centres and to donate the cost of wreaths had there been a purchase to the RBL – proposed Cllr TW, Seconded Cllr MRL – Unanimously agreed to resolve and approve. Clerk to advise RBL.

Three Services as under:

Wainfleet St Mary Parish Church - Saturday November 8th – 10.30 for service at 11.00 with Father Paul.

Wainfleet All Saints Church – Sunday 9th November – 10.30 for 11.00 Service

Wainfleet Market Place – The Buttercross – Tuesday 11th November – 10.30 for 11.00 service.

Cllr PG will check on lamppost poppies and advise Clerk if any additional required.

8. Clerk’s Report:

Clerk’s Report Monday October 6th

Allotment Contracts – Draft contracts have been received and are on the Agenda for discussion

Grazing Agreement has been signed and returned.

Grant application submitted to support the Friendship Club – confirmed as received but no decision yet.

Tree in St Michael’s Lane – Big Tree People have submitted confirmation of the quote and a suggested date of 13th November.

Grant Application has been submitted to the East Lindsey Investment Fund – receipt has been confirmed.

The new hot cupboard has been delivered.

Clerk is on leave Monday – Wednesday 13th-15th October inclusive – a volunteer is required to open the Hall for the Young Farmers please for 7.15 Tuesday 14th – if they confirm the booking – just waiting to hear...( have now heard – hall not required) . It will be Halloween pumpkin carving accompanied by pizza - so whoever opens for them can they be asked to ensure all bins are clean and empty and hall left hoovered and clean ready for the friendship group on Wednesday. Thank you.

Advice received from Lloyds of changing terms and conditions

9. Finance and Bank Accounts.

Budget report had been posted round to all and reviewed as in order.

External Audit report received and displayed in NB and Web.

Council agreed to approve all payments and reconciliations and reports. Proposed Cllr AP, Seconded Cllr JW – all resolved to agree.

10.Working Group Reports.

a) Allotments – Draft contracts have been received from Willsons and reviewed and agreed with amendments as discussed. Proposed to adopt - Cllr TW, Seconded Cllr AP – all agreed to resolve and approve. Clerk and Chair to meet with Willsons to agree the amendments and the forwarding of the contracts to the tenants with maps of the allotted acreage. Drone footage of the land has been passed forward for all to consider. Acreage that cannot be taken up due to crops still being on the land will be reviewed in terms of rents due.

b) Grass Cutting, Trees and Hedges – The Council is required to periodically assess the contracts to demonstrate due diligence in terms of costs – suggested and agreed to invite additional tenders for 2026 along with the current contractor who currently gives a good and reliable service the Council is entirely happy with. Clerk to arrange.

c) Play Area – New Notice Board has been installed. 2 wooden picnic tables to be costed and considered for 2026 as part of a larger bid for new equipment. Graffiti and vandalism are evident in the Play Area – supported by monthly reports. Suggestion to consider a Graffiti board and advice on how to report discussed to find the right way forward. A working group to discuss in detail and take forward for a funding bid to be agreed following information new grants are available for such ventures.

d) Community Hall – Monthly report indicates all in good order. Engineer has been further contacted for repair of piping. Discussion to agree a date for everyone to get involved with the clearing and organising of the container to ascertain how much storage space is available. All in agreement – date tba at the CH meeting on the 10th.

e) Planning – No applications received other than approval of an HMO in Croft from an earlier meeting.

f) Open Spaces – Jubilee Orchard – trees and shrubs require pruning – TW will liaise with CM WWH and arrange - fencing damaged and subsequently repaired by Cllr TW – with thanks from all – Notice Board in the Jubilee Orchard – quote for new vinyl overlay outstanding – clerk to follow up. Parking signs in Hall entrance car park require cleaning – Cllr MR will arrange.

Plant tub at the Bus Shelter to be tidied – clerk will follow up.

11. Correspondence.

Request to display a private business in the Parish Notice Boards.

LCC contact re Salt supply

Letter of concern reference the ongoing problem of the railings/road and bank – this has been forwarded to ELDC and LCC and the resident responded to with actions taken.

Information advising 2 new grants becoming available for Councils and Communities.

12. Date of Next Meetings: 

Monday 10th November 6.00pm 2025

13. Items for Inclusion in the November Agenda

To be advised to clerk please by Monday November 3rd .

Budget Planning.

Chair CA thanked everyone for a productive evening and closed the meeting at 19.10.

I certify these are a true record of the meeting held Monday 6th October 2025

 Signed                                                                                             Date

Christine Alexander: Chair WSM Parish Council.