Parish Council Minutes 2025

St Michaels Lane, Wainfleet St Mary,

Lincs. PE24 4HB

Minutes of the Parish Council Meeting of Wainfleet St Mary which took place on Monday 9th June 2025 at 18.00 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB, preceded by the Annual Parish Meeting at 17.00

These are draft minutes and are subject to amendment until approved at the next Council Meeting Monday July 14th 2025, at 18.10.

Public: 1 member of the public and LCC Councillor M Hume.

1. Members Present: Cllr C Alexander (CA) Chair; Cllr M Rust (MR); Cllr P Garrard (PG); Cllr A Proctor (AP), Cllr T Ward (TW); Cllr Jan Ward (JW). Also present – Clerk M Clarke

2. Apologies for Absence – Apologies were received from Cllr M Rendall: Council resolved to accept.

3. Declarations of Interest – Cllr MR declared a potential interest in item 6 – VJ Day as part of the Community Hall Report.

4. Approval of the Minutes of the Annual Council Meeting on Monday 19th May at 6pm

The minutes of the Annual Council Meeting held Monday 19th May 2025 were presented as a true record. Proposed Cllr TW; Seconded Cllr MR; – unanimous resolution to accept.

5. LCC and ELDC Invitation to report on items relevant to WSM

Full reports had been received in the earlier Annual Parish Meeting at 17.00

6. Community Hall Report

Chair of the Committee Cllr JW gave a full report of the Committee actions to date which are contained in the Hall Minutes and available on the web and in the Notice Boards.

Chair CA thanked the Hall Chair for all the information and updates.

7. Clerk’s Report:

June 9th 2025

Young Farmers continue to meet – request to use the Hall field for Rounders – Tuesday July 8th

Saturday June 14th reserved for Sue S – subject to weather.

Saturday 12th July - Hall and Marquee booked.

Wanut Care continue to book on regular basis – invoice settled for £105.00 due to the end of May

Moles have been caught....and field is now being used for grazing.

Show schedules received and distributed.

£50.00 donation received from WSM Poor Lands

£133.06 Lunch club funds from 21st May (Sales less expenses plus £150 float for June lunch)

£273.60 donation from The Angel

Show schedule is printed and in the process of distribution.

TEN Licence for Show has been applied for.

Wooden shields come in at around £9 - £10 with engraving

Anglian Water have reduced the monthly DD to £12.00

British Gas have submitted the date for replacement – Pat is in control – Thursday 12th June 12.00 – 2.00pm time slot

VAT claim submitted and received.

Meeting with Willsons Tuesday 28th May – info on Agreements emailed round 2nd June for consideration.

Agreement from the Trust the Hall field may be used for grazing – reviewed on an annual basis – agreement required to be drawn up between tenant and WSM Council – Agenda item for discussion.

2 Training Courses attended – AI and Compliance.

8. Working Group Reports.

a) Allotments – discussion on Farm Business tenancies and updated contracts and costs – date agreed for a further meeting specifically to draft an agreement for consideration by Willsons

b) Grass Cutting, Trees and Hedges – ELDC Tree inspector has retired – follow up to LCC for an inspection of the Wainfleet Bank tree. Report of dead and dying trees – shrouded in ivy - along St Michaels Lane to be reported to LCC and FixMyStreet

c) Play Area – New draft Inspection sheet produced – all agreed a great simple but detailed format– to be finalised and then brought back for approval. Toddler swings are damaged and to be taken out of use and clearly marked as such – clerk to source 3 contractors to repair/replace. Inform on FB and web – proposed Cllr AP, Seconded Cllr TW – All resolved to approve.

d) Community Hall – Monthly report indicates all in good order.

e) Planning – Retrospective application for commercial dog breeding kennels along Haven Bank in WSM. Council felt inadequate information provided on the application – Clerk to request further detail through the Planning Portal to allow an informed decision.

f) Open Spaces – Agreement has been reached to permit grazing on the Hall Field. Draft Grazing Agreement presented and agreed with a minor change/addition reference rent and public feeding of animals. All agreed – Proposed Cllr CA, Seconded Cllr AP – all resolved to approve. Clerk will send out for signature.

9. Finance and Bank Accounts –

Clerk advised VAT Claim of £4906.30 had been received into the Business Account 5th June.

Budget report presented along with payments for authorising and reconciliation of the 3 bank accounts.

Proposed Cllr MR, Seconded Cllr TW – All resolved to approve.

9. Correspondence

Introductory Message from Councillor M Hume

Thank you from RBL reference VE Day celebrations

Thank you, St Mary’s PCC, ref S137 grant

PSPS change to invoicing process

AWA reducing the DD

Date for British Gas to replace the smart meter

Training Invitations for Compliance, VAT and accounting refresher and LALC Annual Conference.

11. Items for Inclusion in the July Agenda

To be advised to clerk please by Monday 7th July

 12. Date of Next Meetings: 

WSM Council Meeting Monday 14th July 6.00 pm

WSM Allotment – Friday 20th June – 9.00am

Chair CA thanked everyone for a productive evening and closed the meeting at 19.10.

I certify these are a true record of the meeting held Monday 14th April 2025

 Signed                                                                                            Date

Chair WSM Parish Council.