Parish Council Minutes 2025

St Michaels Lane, Wainfleet St Mary,

Lincs. PE24 4HB

Minutes of the Parish Council Meeting of Wainfleet St Mary which took place on Monday 14th April 2025 at 18.10 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB, preceded by the Public Forum at 18.00

These are draft minutes and are subject to amendment until approved at the next Council Meeting Monday May 19th 2025, at 18.10.

Public; No members of the public attended the meeting

Cllr I Hyde (IH) Chair; Cllr Dr C Shrubsole (CS ); (Cllr C Alexander (CA) Cllr M Rust (MR); Cllr P Garrard (PG); Cllr T Ward (TW); Cllr and Hall Chair Jan Ward (JW). Also present – Clerk M Clarke

2. Apologies for Absence – Apologies were received from Cllr M Rendall, Councillor A Proctor, Cllr W Bowkett (LCC) Council resolved to accept.

3. Declarations of Interest – Cllr MR declared a potential interest in item 9 – Correspondence reference the Friendship Club

4. Approval of the Minutes of the Council Meeting on Monday March 10th 2025 and ExtraOrdinary meeting March 31st 2025

The minutes of the meeting held Monday 10th March and Monday 31st March 2025 were presented as a true record. Proposed Cllr TW; Seconded Cllr MR; – unanimous resolution to accept.

5. Community Hall Report

Chair of the Committee JW gave a full report of the Committee actions to date which are contained in the Hall Minutes and available on the web and in the Notice Boards. The proposal to join the YMCA Village Hall ACRE organisation was approved. A cost for the provision of a skip to be obtained for removal of the straw bales – clerk to obtain.

Chair CA thanked the Hall Chair for all the information and updates.

6. Clerk’s Report:

The Friendship Club as part of Age UK Lindsey was unable to meet Wednesday last whilst a 30 day period of consultation into viability is undertaken.

Outer Dowsing funding – planting in Play Area completed – first stage of fence painting completed with thanks to all willing hands who helped – plaques have been fixed to planters to show funding from Outer Dowsing – update and photos contained in Newsletter.

Newsletter has gone to print.

3 letters of interest have been received for the upcoming 24 acres of agricultural holdings.

Contact has been made for professional advice on managing the new contracts for the holdings.

NFU contacted reference associate membership – emailed round to all for consideration and thoughts – 31st March – this is the link to refresh your memories.... NFU Associate – NFUonline

Current Training booked –

2nd May – Managing JADU– Clerk

13th May – Play Area Inspections - TW- non core

3rd June  - AI Part 1 – Clerk and Cllr JW – non core

24th June – AI – Part 2 – Clerk and Cllrs JW and CA – non core

22nd July – AI – Part 3 – Clerk and Cllrs JW and CA – non core

If there are courses, you would like to attend then please advise and I will book you on.

Request for leave – Monday 28th April; Thursday 22nd May; 3rd week in September comm Monday 15th and (to attend a wedding) Monday/Tuesday 13th/14th October – which would be the scheduled date for a council meeting – could it be rescheduled to Monday October 6th please?

Just a reminder - Annual Parish Meeting and Annual Council meeting agreed for Monday May 19th

Elections on May 1st will require the hall to be opened at 6.00am and closed at 10/10.30 pm.

7. Working Group Reports.

a) Allotments – Cllr MR and Clerk had met at 5pm with the parties interested in tenanting the vacant agricultural holdings of 24 acres. One party was unavoidably detained with a late apology received during the course of the meeting. As only the proposals from the 2 attending parties were received. Council discussed the proposals received and voted to allow a further meeting with the 3rd party and Cllr MR to receive his proposals.

Further consideration was given to the drawing up of the new contracts and the accurate assessment of the acreage of the individual plots - Council agreed for Cllr CA and the clerk to meet with Willsons from Skegness to take advice. Proposed Cllr TW, Seconded Cllr Mr – Council resolved to agree unanimously

b) Grass Cutting, Trees and Hedges – A tree on the Boston Road requires reporting to FixMYStreet – Cllr MR will action.

c) Play Area – Report received from Cllr TW – some edging repairs required which Cllr TW agreed to infill. A sum of £50 was proposed for the purchase of materials – proposed Cllr MR, Seconded Cllr PG – council agreed to resolve unanimously

Gates are varnished as are tables – at some point the picnic tables will require replacing – sign of rot beginning to show – No Dogs sign and Survey are fixed to the gate and fence. Council thanked Cllr TW for his in-depth report, assessment of repair and maintenance.

Proposed to submit a proposal to the Community PayBack scheme for the further painting of fencing around the Play Area to include the hall fences and gates and also that of the Jubilee Orchard. Proposed Cllr TW, Seconded Cllr CS – council agreed unanimously to resolve. Clerk to process.

d) Community Hall –All checks completed and in good order. 2 gas cylinders to be ordered – clerk will arrange. British Gas have advised the smart meter is faulty and needs replacing. Clerk waiting for call from BG engineers to agree a date for repair or replacement. The flying of the St George’s flag was organised for April 23rd with Cllr PG.

e) Planning – No applications received.

f) Open Spaces – Container in the Hall Field – agreement to establish if netting or some type of camouflage can be purchased to disguise for the benefit of the residents who have it in full view. Cllr Mr to explore costings.

The cleaning of the pathways on the Tofts Close were noted as having been cleaned by the PRIDE group from East Lindsey – vote of thanks to be sent to the team for an excellent job.

The request from a resident with regard to the possibility of grazing horses and livestock on the field were further explored with reference the terms of the lease the Council are currently subject to. Clerk to contact Landlord to request if terms of the lease can be varied to include grazing of livestock.

8. Finance and Bank Accounts 

9. Correspondence

• Posters to display for upcoming elections
• Information relating to first round of UKSP Grant allocation delivered – email sent round for info
• Social Activity Group – Age UK – Friendship Club – 30 day consultation period.
• Further update on Quickline Broadband introduction to Wainfleet area
• Amendment to Standing Orders and Financial regulations.
• Attendance at LALC Conference invitation
• Invitation to the Woolpack Quiz Easter Monday to raise funds for the Butterfly Hospice
• AGAR documentation – PKF Littlejohn –
• Orsted Community benefit Funds – East Coast Region
• LALC News referring to email addresses and devolution progress.

 10. Items for Inclusion in the May Agenda - All items to be received by 12th April May

 11. Date of Next Meetings: 

 Annual Parish Meeting and Annual Council meeting agreed for Monday May 19th to allow for a period of time between

 the Elections and VE Day celebrations.

 The Annual Parish Meeting will commence at 5pm followed on directly at 6pm with the Annual Council meeting.

12.  To resolve on whether the Council will move into closed session

 To consider the following confidential issues in respect of attendance at meetings in accordance with

  Public Bodies (Admission to Meetings) Act 1960 to discuss Staff Appraisal and review.

 Proposed, Seconded and Resolved to move into closed session.

 The Clerk left the meeting to enable discussion be entered into.

Chair IH thanked everyone for a productive evening and closed the meeting.

I certify these are a true record of the meeting held Monday 14th April 2025

 Signed                                                                                            Date

Chair WSM Parish Council.

 Wainfleet St Mary Parish Council

St Michaels Lane, Wainfleet St Mary,

Lincs. PE24 4HB