2024 Minutes Parish Council

St Michaels Lane, Wainfleet St Mary,

Lincs. PE24 4HB

Minutes of the Parish Council Meeting of Wainfleet St Mary which took place on Monday 8th July 2024 at 18.20 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB, preceded by the Public Forum at 18.00

These are draft minutes and are subject to amendment until approved at the next Council Meeting Monday September 9th, 2024, at 18.10.

Public – Five members of the public were present.

The meeting formally opened at 18.00 with Chair Iain Hyde welcoming the public and introducing the Council members. A concern was raised reference quad bikes and similar using the green track and Groose Lane as a “race track”. Cllr WB undertook to follow through and report back on actions that can/will be taken in terms of aa Traffic Regulation Order with a site visit and the item agended for the next meeting.

A pre-planning presentation for a Green Burial site in WSM – (on the Agenda under Planning ) was made and questions invited and answered.

The Chair thanked the members of the public for their time and contribution to the meeting and advised they were welcome to stay for the remainder of the meeting or to take their leave as they wished.

Chair I Hyde then closed the Public Forum and formally opened the Council Meeting at 18.20

1. Members present 

Cllr Iain Hyde - Chair - (IH) Cllr Dr C Shrubsole – Vice Chair (Dr CS), Cllr M Rust (MR)Cllr C Bradford, (CB) Cllr C Alexander (CA), Cllr B Adams (BA), Cllr P A Proctor; (PA),Cllr P Garrard;(PG), Cllr M Rendall (MRL) Hall Committee Chair Jan Ward, (JW) and Committee member Trevor Ward (TW) - Also present – Clerk M Clarke

2. Apologies for Absence

All Councillors are present – No apologies.

3. Declarations of Interest

No interests were declared.

4. Approval of the Minutes of the Council Meeting on Monday 10th June 2024.

The minutes of the meeting held Monday 10th June 2024 were agreed as a true record – proposed Cllr CA and seconded Cllr CB. Agreed unanimously to resolve.

5. Community Hall Report.

Chair of the Hall Committee JW gave a full report from the meeting on the 28th June updating Councillors on the judging arrangements, certificates, banners and posters.

Four items were presented to the Council for discussion and agreement/approval.

To hold over the underspend on D Day and allocate to VE Day 2025 which will be May 8th 2025.

To allocate some of the underspend as a gesture of appreciation to L and P Whiley without whom the D-Day commemoration could not have gone ahead. Committee member TW suggested £50 each. Cllr MR proposed and Cllr AP Seconded – to be approved under Finance.

To form a sub-committee to approve finance of the Community Hall and to present directly to the Council to comply with recovery of VAT under the 126 scheme.

To approve expenditure of up to £300 for purchase of security camera system using the hall wi-fi and phone app.

6. Clerk’s Report:

Letter from Lloyds advising deposits may not be protected under FSCS based on review of info

held – FSCS confirm depositor must check cover – Lloyds have been contacted to advise further.

British Gas have submitted details of quote to be effective from November 2024 – contained in Finance report.

Log Roll taped off – sign at entrance and on log roll to be fixed advising damaged and not to use.

Monitoring sheets have been supplied to Cllr CB

Further invoice received from Healthguard for £37.18 for replacement of mole trap damaged by mower when grass cutting.

FixMyStreet updates on waste bins – has been passed to Highways for Low Road and Boston Road Bus Stop.

FlyTipping on Church Lane and Wainfleet Bank reported and logged with East Lindsey – ref 5810-8538-5596-1948.

Further report logged today ref 4786-3556-8236-7178

 www.e-lindsey.gov.uk/flytipping

 If anyone does see any can you take photos and report please.

Latest report from Healthguard -one mole caught in Play Area – 2 moles caught on hall field - 4 further traps set.

7. Finance and Bank Accounts

Quote from British Gas                                                                               

Current rate         standing charge   64.25p                                               

                              unit rate 31p                                                    

Proposed              standing charge   74.45p                                               

                              unit rate 21.92                                                 

Based on current usage this represents a saving of £51 each year or £153 over the 3 years. The price cap is set to increase in October. The current rate is valid to October this year.

Proposed Dr CS, Seconded Cllr MLR – All resolved to agree – Clerk to process.                    

VAT registration for the Hall - An agenda item to discuss formation of sub-committee to comply to enable refund under 126 scheme.

All agreed  - clerk to agenda for the next meeting.

Purchase of Security Camera for the Hall.

To a cost of £300 – Proposed Cllr CA, Seconded Cllr CB – all agreed to resolve.                    

Cllr IH will research costs and availability.             

Proposal to effect a payment to L and P Whiley .

£100 total to L and P Whiley for work carried out form the D Day commemoration.

Proposed Cllr CB, Seconded Cllr Mr -  all approved and agreed to resolve – Clerk to arrange.

8. Working Group Reports.

a) Allotments – Cllr MR and PG have visited allotments and dykes and reports back with photographs demonstrate the problem of undergrowth on both sides of the dykes – tenants and LMDB. Site visit to be arranged with LMDB (Cllr WB will forward contact details to Clerk). Tenants to be contacted with letter reminding and instructing the requirement under the tenancy agreement to maintain their side of the dykes.

b) Grass Cutting, Trees and Hedges – Groose Lane hedges/trees have been trimmed back. Highways complimented St Mary’s on a well-maintained area. Apple Tree on St Michael’s Lane requires trimming- Clerk to try again to request FixMyStreet/Highways to trim back.

c) Play Area – Log Roll is taped off. Signage to be fixed to gate/fence advising not to use. The boarded flooring can be replaced “in house” and covered with the current budget – grinding discs required to purchase – Cllr BA will purchase and clerk to re-imburse from budget. ...date tba. Proposed to remove the log roll in its entirety - Changes proposed by Cllr CB and Seconded Cllr Dr CS – all agreed to approve and resolve. Date tba. All other areas will be monitored and checked/reported on monthly.

d) Community Hall – All is checked with no issues. A list of flag days for flying the flag on the Hall flagpole proposed by a resident at the Annual Parish Meeting will be drawn up by Cllr MRL and presented to the next meeting. All Councillors in agreement and support the suggestion.

e) Planning – Dr CS had shared the latest report/update from Outer Dowsing.

Planning Application for Green Burial Site adjacent to St Mary’s Church was discussed and voted on  - Council in full support. Clerk to advise ELDC.

f) Open Spaces – The hall garden area has been tidied up and the bus shelter cleaned – thanks to Cllr PG for his work in ensuring everything is well maintained. The dog waste bin at the Bus shelter has been replaced and fixed into the ground – the bin on Low Road remains “lost”. Clerk to request a replacement with metal ties to make it more robust. Flytipping is reported regularly and ELDC informed of each case.

9. Funding group report.

Cllr CA presented a survey planned in conjunction with Platform Housing and YMCA to gauge what the Community would like to see the Council bring forward. The data gathered will be relevant for a period of years and support any future funding applications. This will be an in-depth questionnaire that can be completed on-line, door to door, at events and then compiled to give an overall picture of the parish thoughts. Sandra Smith from YMCA is supporting with the return of online forms and Sam Smith from Platform with door to door and Show paper completions. Council reviewed the survey and added to the draft copy. Clerk to amend and share round for final approval to be available for the Show on September 1st.

10.Policies for review – Financial regulations

The new draft regulations from NALC have been made available to all – the Finance Committee will review and amend to meet the requirements of WSM Parish Council and bring to the Council for approval. A start has been made and will be finalised ready for the next meeting.

11. Date for erecting the Marquee.

Agreed as 8.00am Sunday 14th July.

12. Correspondence – Council and Clerk Newsletter – all other correspondence discussed as an Agenda item

13. Items for Inclusion in the next meeting Agenda.

Finance sub- committee for the Hall Committee

Financial Regulations – new guidelines

Groose Lane update on nuisance traffic

13. Date of Next meeting:

The next meeting was agreed to be in September giving August as a break for all Councillors but continuing with the Community Hall Meeting to manage the Village Show. Proposed Cllr AP and Seconded Cllr CB- all in agreement to resolve and approve.

Date agreed for the next meeting Monday 9th September– 18.00 hours.

14. Report from ELDC/LCC Councillor W Bowkett

Cllr WB presented her report with thanks and apologies from the Chair for a late inclusion in the meeting.

3 areas on the bank of the Steeping are in the process of being repaired. 3 roads in the area are to be resurfaced, including Cork Lane. Info is available on the web site. Further Speed restrictions are being looked at on the A52 in light of the recent deaths due to speeding. Concern had also been raised by the Station Master in Wainfleet All Saints regarding speeding traffic across the level crossing in Wainfleet St Mary – meetings are to be scheduled to discuss. A meeting between the various agencies had been held reference the collapsing Steeping riverbanks on the Pinfold – further actions will follow.

Chair IH thanked everyone for a productive evening and closed the meeting at 19.50 hours.

I certify these are a true record of the meeting held Monday July 8th 2024

 Signed                                                                             Date

Chair WSM Parish Council.