Dear Councillors

NOTICE IS HEREBY GIVEN that the Meeting of Wainfleet St Mary Parish Council will take place on

Monday 13th November 2023 at 18.10 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND

There will be a 10-minute public forum at 18.00 when members of the public may ask questions or make short statements to the Council – your presence is also requested for this forum.

Members of the public are welcome to stay for the remainder of the meeting except for closed sessions, but they may not speak on any matter after the public session is closed.

            Maureen Clarke – Parish Clerk Monday 6th November 2023

Agenda

            Public

            An opportunity for the public to ask the Council questions and to bring new observations.

            County Report from LCC/ELDC Councillor W Bowkett         

Apologies for absence

             To receive and accept apologies for absence where valid reasons have been given.

1. Members Present

2. Declarations of Interest

                            Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced.

                            In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.

3. Minutes of the Council Meeting on Monday 9th October 2023

                           Acceptance and resolution to accept the minutes as a true record of the council meeting held Monday 9th October 2023.

                           Acceptance and Resolution to accept the Confidential Minutes (pink paper) as a true record of the Closed session held Monday 9th October 2023     

4.Parish Council Vacancy 

Expressions of Interest to join the Parish Council 

                          5.   Clerk’s Report To update the members on items from the previous meeting with the Clerk’s Report           

                          6.   Finance and Bank Accounts        

 Cheques for approval and signature

 Banking reconciliation reports

 Budget reports

       7.   Working Group Reports

                         To discuss and agree actions and associated expenditure for Working Groups

a.      Allotments: report from Willsons

b.      Grass Cutting, Trees and Hedges

c.      Play Area – Report on gate installation.

d.      Community Hall – BT installation of wi-fi completed.

e.      Planning

f. Open Spaces              

      8.    Funding group

             Report on project funding                            

     9.   Role profile of Chair/Vice Chair and Election of Vice Chair

           Draft profile for discussion and amendment /approval/adoption as presented at the October meeting.

      10.  Review of Major Incident and Provision of Sand Bags

             What has worked – what could be better.          

      11. What’s App group

            What is working – what needs discussion in view of major incident.    

      12. Community Speeding issues

                     Discussion on best and most effective method of traffic calming measures in St Michael’s Lane,

                     Low Road and along the A52 through Wainfleet St Mary.          

                                13. Geo-caching - Update on the development of the project

                               14. Grass Cutting Contract 2024 Season - Invitation to renew grass contract and costings.

                   15. Dismantling of the marquee - Dates to be arranged and volunteers – hall bookings currently are:

                                 November 6th – 12.30 Walnut Care; Friday 10th November Events meeting 10.00; Monday 13th November  6.00pm Council meeting;

                                Tues/Wednesday 14th/15th November – Lunch Club; Friday 17th  November - PA demo 1.00pm; Sunday 3rd December – Tea with Santa;

                                 Monday 4th December – Hall Committee meeting;  Wednesday 6th December – Walnut Care 12.30                                              

              16. Community Hall Committee   

              Report on Committee meeting October 31st, 2023 – minutes emailed round 6th November.

              Update on Lunch Club, Christmas, and Tea with Santa

              Proposal to provide the Hall Chair with a dedicated mobile phone for Committee work.                   

              17. D Day – June 2024

              18. Queen’s Estate – Proposal to develop the green area around Salt Box Corner - Update on proposals to date        

                                  19. Salem Bridge/The Pinfold railings - Any further information available. 

                   20.  Policies for review – Risk Assessment

                         https://wainfleet-saint-mary.parish.lincolnshire.gov.uk/council-business/policies/11                     

                  21. Council Christmas Meal - Date and location – lunch or evening time                                                     

                  22.  Climate and Ecology Bill – Support requested

            Zero Hour is seeking Wainfleet St Mary Parish Council support for the Climate and Ecology Bill, which   is due for its second reading on 24 November.

           We are writing to ask your council to join the 168 parish & town councils across the UK to support the Climate and Ecology Bill and add your voice to those organisations calling for joined-up action that provides an adequate,                             commensurate response to the emergency of our natural world, our parks, villages and towns, our landscapes and wildlife. Proposal to discuss.             

                   23. Correspondence

                   24. Items for Inclusion in the next Agenda.                       

                   25. Date of next meeting.             

                                  Close of meeting

               Date:    6th November 2023  Email: wsmpclerk@btinternet.com

                                  Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk