2023 Parish Council Meeting Agendas

Agenda Annual Council Meeting Monday 15th May

Wainfleet St Mary Parish Council–

Wainfleet St Mary Parish Council Community Hall,

             St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ      

             Tel: 07873 321590

NOTICE IS HEREBY GIVEN that the Annual Meeting of Wainfleet St Mary Parish Council will take place on Monday 15th May 2023 at 18.00

 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND

There will be a 15 minute public forum when members of the public may ask questions or make short statements to the Council

Members of the public are welcome to stay for the remainder of the meeting with the exception of closed sessions, but they may not speak on any matter after the public session is closed.

        Maureen Clarke

        Parish Clerk and RFO                                                                                                                                                                                                                                Monday May 8th 2023                                                                      

Agenda

  1. Councillors Present
  2. Election of Chairman                                                      To Elect a new Chair of the Council –
  3. Acceptance of Office of the Chair                                 New Chair to sign Acceptance of Office
  4. Election of Vice Chairman                                             To Elect a new Vice Chair of the Council
  5. Acceptance of Office of Vice Chair                               New Vice Chair to sign Acceptance of Office
  6. Police report                                                                    Police - To receive reports from the Police Repesentative
  7. LCC and ELDC Cllr W Bowkett                                      To receive reports from ELDC and LCC Councillor
  8. Apologies for Absence                                                   To receive and approve apologies for absence
  9. Declarations of Interest                                                  Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced

In the case of personal interest the member may speak and vote on the matter. In the case of prejudicial interests the member must withdraw whilst the matter is discussed.

  1. Draft Minutes from the Annual Council Meeting and Annual Parish Meeting on Monday 9th May 2022

To approve as a correct record the minutes of the Annual meeting of the Council and Annual Parish Meeting held on Monday 9th May 2022

To approve as a correct record the meeting of the Council meeting held on Monday 17th April 2023.    

  1. Reports from Councillors External meetings

           To receive Councillors reports from External Meetings

           Community Hall Committee Chair   

  1. To Review and Appoint Member Representatives to Outside Bodies

Parochial Church Council

Any Other Outside Body

  1. Clerks report -  To update the members on actions from the previous meeting with Clerk’s Report
  2. To review and appoint Members to the Working Groups - To confirm terms of reference  - To Propose a New Working Group for Sourcing and Applying for Grant funding

             Allotments

             Community Hall

             Events Group – The Lunch Club, The Village Show and The Car Boot Sundays

             Finance and Budgets

             Open Spaces

             (To include Play Area, Wainfleet Bank and Steeping areas)

             Haven/Wainfleet Bank

             Jubilee Orchard

             Grass Cutting, Trees and Hedges

             Planning 

             Roads and Street Lighting

             Street Furniture

To discuss and agree actions and associated expenditure for Working Groups as above.

Community Hall – new flagpole

Open Spaces – re-wilding Areas

 

     15. Review of official Documents and Policies

        To agree scope and allocation of Councillors to review and approve over the next 12 months and to bring recommendations where appropriate and required.

         Review of Environmental Policy – link - https://wainfleet-saint-mary.parish.lincolnshire.gov.uk/council-business/policies/4

  1. Finance and Bank Accounts

     To update the Members of financial matters,

     To receive and approve items of payments and receipts.

     Review Bank Accounts and Asset Register.

     Presentation of AGAR for review and Approval: - To receive and approve the Financial Statement  for y/e 31st March 2023:

     To receive and approve the Annual Governance Statement for y/e      31st  March 2023:

     To confirm re-appointment of PKF Littlejohn as External Auditor.

     To review Chair Allowance for 2023/2024.

 

  1. Planning

 

  1. Remembrance Sunday Wainfleet St Mary Parish Church

To confirm date and order of services over the remembrance Period 2023

  1. Correspondence - any correspondence received will be emailed around prior to the meeting to enable councillors to review before the meeting.

Hedgehog Highway project - https://hedgehogsrus.co.uk/hedgehog-highway-project Hedgehogs R Us - facebook contacts

  1. To Agree Dates for the Council Meetings for the coming Year.

Every 2nd Monday through the year

  1. Agenda items for the June meeting.

To receive items for the June Agenda.

  1. Close of meeting

Date: 8th May 2023

Email: wsmpclerk@btinternet.com

Website:   https://wainfleet-saint-mary.parish.lincolnshire.gov.uk