Risk Management
WAINFLEET ST MARY PARISH COUNCIL RISK MANAGEMENT
Mission Statement of Parish Council:
To provide services for, and manage and maintain the assets of, the village of Wainfleet St Mary, within the resources provided by the annual precept and/or other incomes, taking into account the wishes of the residents and obtaining value for money.
Aim
Risk
Method used to Minimise Risk
Person(s) Responsible
1. To ensure compliance with the Acts of Parliament, Council’s financial regulations and code of conduct.
1. Lack of knowledge of regulations and codes.
2. Absence of standing orders
3. Actions by the PC outside its powers as set out by Parliament.
4. Lack of commitment to regulations and procedures.
5. Items purchased without proper tendering procedures, resulting in accusations of commercial favoritism.
6. Payments made without prior approval and adequate control.
7. Lack of control of signatories to cheques.
8. VAT not properly accounted for, resulting in over-claims and large demands from HMRC.
Ensure that all Councillors have copies of relative Acts, Code of Conduct, and Standing Orders.
Highlight essential parts and provide training where possible.
Ensure that Standing Orders are produced, understood by councillors, and reviewed at least once per year.
As at 1 above but ensure that powers are highlighted or extracted into effective summary.
Regular reference to appropriate regulations in agenda items.
Delegation of responsibilities to individual councillors.
Ensure that all councillors are aware of regulations re estimates and full tender procedures.
Introduce practice of estimates for all purchases over an agreed figure.
Ensure all payments are approved in Council meetings and recorded in minutes.
Keep cash payments to a minimum, and avoid if possible.
All councillors to be signatories to ensure cheques being signed at meetings.
Ensure appropriate publications held and that Clerk has good knowledge of regulations.
Clerk
Councillors
Clerk
Councillors
Clerk
Councillors
Clerk
Chair
Councillors
Clerk
Councillors
Clerk
Councillors
Clerk
Clerk