Publication Scheme for Wainfleet St Mary
Publication Scheme
For
Wainfleet St Mary
Parish Council
October 2023
Next Review Date: October 2024
Information available from Wainfleet St Mary Parish Council under the model publication scheme
Information Available
How the information can be obtained
Class1 - Who we are and what we do
There are nine members of the Parish Council
Mick Rust Chair
Iain Hyde Vice Chair
Patrick Garrard Cllr
Ann Proctor Cllr
Christine Alexander Cllr
Cid Bradford Cllr
Dr Clive Shrubsole
Cllr Barry Adams
One Vacancy
Parish Clerk:
Maureen Clarke
Community Hall, St Michael's Lane
Wainfleet St Mary, Lincs
PE244HB
wsmpclerk@btinternet.com
The councillors are elected by the parish every four years.
An election is held for residents to vote unless there are the requisite number of applicants for the number of positions - in this case the applicants are elected unopposed and no voting is required.
The clerk is appointed by the Council.
Council meetings are held on the second Monday of each month in the Community Hall in St Michaels Lane, advertised in advance on the parish notice board. Contact can be made via the clerk or direct to a councillor. All meetings are open to the public.
Hard copy
Class 2 – What we spend and how we spend it
The Parish Council’s income mainly comes from rents received from agricultural allotments owned by the Council. At present the Council does not apply to East Lindsey District Council for a precept, thus avoiding extra rates to parishioners. The Council work to a strict budget to meet all necessary expenditure for the coming year. An independent auditor audits the Council’s books every year. The clerk is the financial officer.
Receipts and Payments Summaries
Receipts and Payments Accounts
Annual Return Forms and Auditor’s Reports
Budget Papers.
Details of Grants awarded.
Financial Standing Orders and Regulations.
List of current contracts awarded and value of contract
Hard copies and/or via the clerk on application.
Class 3 – What our priorities are and how we are doing
As the first tier of Local Government we can liaise between the local community and the District and County Councils. We are consulted over local planning applications and can communicate local views where expressed. We try to preserve the character and quality of the parish, whilst encouraging innovation and progress.
Class 4 – How we make decisions
All decisions are made at Council meetings and agreed by the Council.
Timetable of meetings:
Ordinary Council meetings are held on the second Monday of each month. An Annual Parish meeting and an Annual Council meeting takes place in May.
Papers available are:
Agendas of meetings
Minutes of meetings – note: this will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings – note: this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Hard copies and/or via the clerk on application.
Class 5 – Our policies and procedures
The Council has adopted the model schemes as recommended by Local Government.
Code of Conduct
Standing Orders
Financial Regulations
Equal Opportunities Policy
Risk Assessment Policy
Grants and Donations Policy
Publication Scheme
Records management policies (records retention, destruction and archive)
Hard copies and/or via the clerk on application.
Class 6 – Lists and Registers
The Council keeps a register of members Interest made at meeting, which logs any interest a member has at a meeting about an item under discussion which he/she has a connection with. He/she can then withdraw for that item so as to avoid influencing the outcome.
Assets Register.
Hard copies and/or via the clerk on application. Some information may only be available by inspection.
Class 7 – The services we offer
• The Council maintains street furniture; such as bus shelters, public seating and litter bins.
• We have provided and maintain a children’s play area.
• We contribute towards the maintenance of the churchyard.
• We ensure that the public space grassed areas are cut which includes public footpaths.
• The Council maintains the Community Hall in St Michaels Lane which is available for public hire for small functions.
Contact details for the Clerk to Wainfleet St Mary Parish Council:
Mrs M Clarke
WSM Community Hall
St Michael's Lane
Wainfleet Saint Mary
Lincs
PE24 4HB
wsmpclerk@btinternet.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
Disbursement cost
Photocopying @ 15p per sheet (black & white only)
Actual cost
Postage
Actual cost of Royal Mail standard 2nd class
Clerk’s Time
1st hour or any part of
Thereafter at ¼ hour intervals
£15.00
Adopted by Wainfleet St Mary Parish Council on
Signed .................................................................. Chairman
Signed .................................................................. Clerk
Date