January 2020

Notice is hereby given that that a meeting of Wainfleet St Mary Parish Council is to be held at Wainfleet St Mary’s Parish Council Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB on Monday 13th January 2020 commencing at 7.00 p.m. at which the undermentioned business will be transacted.                                                                                                                                    

Prior to the commencement of the meeting there will be a public forum for a maximum of 10 minutes when members of the public may ask questions or make short statements to the Council.

A maximum further 10 minutes will be set aside for the meeting to receive reports of the Police and elected Members of Lincolnshire County Council and East Lindsey District Council (tabled)

Sue Simmons - Sue Simmons, Town Clerk                                                             6th January 2020

Agenda

1. Aplogies.

To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

2.Declarations of Interest

To receive declarations of interest under the Localism Act 2011. (Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.)

3.    Minutes from the Council Meeting on 9th December 2019

To approve as a correct record the notes of the monthly meeting of the Council held on 9 December and an extraordinary meeting in the 16 December and to authorise the Chairman to sign the official minutes.

4.    To receive brief reports from the representatives on outside bodies and the Parish Clerk.

5.    Finance.

To receive financial reports and updates. To approve payments and receipts.

To discuss and approve associated expenditure for yearly training scheme cost for 2020/21

To discuss and approve transfer of a sum from reserve account to business account.

6.    Precept

To discuss and approve precept amount for 2020/21.

7.    Bank Account.

To discuss and agree on any actions required for Wainfleet St Mary Parish Council bank account in relation to Clerk resignation.

8.    Clerk role

To discuss and agree actions and associated expenditure for Clerks resignation and appointment of new Clerk & RFO.

9.    Planning

To receive and discuss applications.

10.  Council Matters

To discuss and agree actions and associated expenditure for Council Matters.

a)    Councillor Vacancies

To discuss promotion of vacancies and to consider going into closed session to discuss Councillor application received

b)    Emergency Planning Meeting update

c)    Notice board

d)    Website and Emails

11.  Purchase of Community Hall.

To discuss and agree actions and associated expenditure for the purchase of the Community Hall.

12.  Social Media and Communications Policy.

To discuss and agree actions and associated expenditure for Social Media Policy and Communications Policy.

13.  Community Hall

To discuss and agree actions and associated expenditure for the Community Hall.

a)    Fund Raising Events

Discuss and agree associated expenditure for Remembrance Bench

b)    Fete 2020

c)    Lunch Club Support

d)    Hall Hire

e)    Repairs - Hall Roof

f)     Defibrillator

14.  Working Groups Reports.

To discuss and agree actions and associated expenditure for working groups

a)    Planning - All

b)    Grass Cutting, Hedges & Trees - RP

c)    Roads, Paths & Street Lighting - RA

d)    Play Area – RA

e)    Fly Tipping - EB

f)     Allotments - EB / RA

Discuss and agree on Chair for Allotment Group

Update on works to allotments

g)    Street Furniture - PG

h)    Haven and Wainfleet Bank - RP

15.  Correspondence

To discuss correspondence received.

16.  Agenda Items for next meeting and to agree the next meeting date as Monday 10th February

17.Meeting Close.

Chair to close the meeting and thank everyone for attending