April 2021

Draft Minutes are subject to amendement pending approval - the next meeting is anticipated to be 17th May

1

 Draft Minutes of Wainfleet St Mary Parish Council Meeting 12th April 2021

Held remotely by email and telephone confirmations

Present – Councillor S Simpson, (Chair), A Murgatroyd, (Vice Chair), Councillor P Garrad, Councillor S Roy, Councillor M Rust, Cllr R Picker

Parish Clerk – M Clarke

Public Session

No members of public were in attendance

Apologies

Apologies were received from WB,,PCSO JR, EB and RA  Acknowledged.

To Receive Declarations of Interest

None declared

1.Approval of the Minutes

To confirm the minutes of the Parish Council Meeting held on Monday 8th March 2021 – Approved by all

Amendments; None

Copy to be signed by Chairman to confirm.

2.Police Report

Jayne – PCSO – no report.

County and District Councillor Report – Cllr W. Bowkett

 No report due to County and District Elections

3. Finance and Clerks report

.Further grant support may be available from the lrsg grant – This will be approved by mid April if eligible

All allotment rents have been received.

AGAR and financial returns required as normal this year – no Covid extensions – PKF Littlejohn have contacted clerk to progress.

MR J Seymour to be requested to act as Internal Auditor again.

Payments over £100.00 for transparency

Staff Costs March 2021 £362.00

LJL Landscapes – Low Road Community Orchard £575.00

4. Clerk’s Report

Finance – Cheques for signature – M Clarke, HMRC, Firestop and LJL Landscape

Bank Account – Lloyds new business branch – will be able to open new account in the next couple of weeks.

5.Planning - No applications submitted

6.Working Groups

a)         Grass Cutting – request to T Blackamore for quote for 2021 season. - Quote has been received – cost is the same as 2020

            Queens Estate – Riverbank to the Grange

           Dyke in front of Low Road         

b)         Roads, Path and Street Lighting –   No report          

c)         Play Area – No report

d)         Queen’s Estate – No report

e)         Fly Tipping – none reported

f)          Allotments – All invoices for March paid.

g)         Street Furniture – all in order (PG)

h)         Haven and Wainfleet Bank.  No report.

j)          Tree Planting – Low Road tree project. Area has been cleared and trees planted 15th March as planned. Watering will be required if the dry spell continues. Clerk will monitor. LJL requested to remove stumps that were left and level out and to remove deep roots of weeds – idea floated of a wild flower area as opposed to grassed area. Clerk to obtain cost of rotavating and wild flower seed planting for May meeting.           

  7.  Council Matters

a)         Parish Council Vacancies – One interested party- ongoing interest to be confirmed pending invite to May meeting.

b)         Steeping River Update – waiting latest newsletter

c)          FOI Information, Code of Conduct, Health and Safety Policy and Data Protection reviewed updated with guidance from LALC policies

             Notice Boards and benches agreed – clerk has requested quotes for discussion in May meeting  

d)         Annual Council meeting to be held 17th May – Annual Parish meeting date to be discussed at Annual Council Meeting

e)         S137 Grant application to be discussed at May meeting

f)          All policies now reviewed and updated with the exception of the Financial Regulations – to be discussed at May meeting.

g)         Report of glass recycling bins overturned and broken glass requiring to be cleaned up at junction of Low Road and St Michael’s Lane– completed by Councillors and                    report/request to ELDC for additional bins and for the existing ones to be chained to the metal supports at the back to avoid them being tipped over. The bins had                          previously been chained to prevent such acts of vandalism – reported to Police – Incident No 104.

h)         Resident visited in Groose Lane – overhanging tree is in a privately owned field – District Councillor WB and Councillor MR will contact field owner with request to make                safe.

8.  Community Hall

a)         Community Hall checks completed – all good

b)         Confirmed booking of Hall for May 2021 for Police Commissioner Elections – booked as requested. Clerk will clean the day before and sanitise and open for 6am on the                 morning of 6th May.

c)         WSM Parish Church continuing to hold fortnightly services whilst the Church roof is repaired. The roof should be repaired and ready for Services before the 5th May -                    Church accoutrements will be held in a safe place if unable to return to the Church

d)         New pads will be required for Defib machine – clerk has ordered – due for delivery first week in May

e)         Internal Decoration to be discussed at next meeting

 9.         Correspondence  - No correspondence

10.        Agenda Items for Next meeting          

             Grass Cutting Quote to be confirmed for new season or alternative arrangements put in place

Progress on bench and notice boards

Confirm delivery of defib pads

Provision of dog waste bin

Financial regulations – use of personal cards

Internal decoration of Community Hall

Purchase of Adult Exercise Bikes for Play Area .      

        11.  Meeting Dates.

           The next Council meeting date was provisionally agreed as 17th May at 7pm in the Community Hall resuming face to face meeting with all Covid Guidance and risk                          assessments adhered to..subject to guidance remaining unchanged.

            SS thanked everyone for their contributions and the meeting closed       

Maureen Clarke – Clerk to Wainfleet St Mary Parish Council

I certify these minutes to be a true record of the meeting held on 12th April 2021

Chair – Cllr. Sue Simpson          Date 17th May 2021