April 2020

NOTICE IS HEREBY GIVEN that a meeting of Wainfleet St Mary Parish Council is to be held at Wainfleet St Mary’s Parish Council Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB on Monday 6th April 2020 commencing at 7.00 p.m. at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum for a maximum of 10 minutes when members of the public may ask questions or make short statements to the Council.

A maximum further 10 minutes will be set aside for the meeting to receive reports of the Police and elected Members of Lincolnshire County Council and East Lindsey District Council (tabled)

Maureen Clarke – Parish Clerk                                       30th March 2020

Agenda

1. Apologies

To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

2.Declarations of Interest

To receive declarations of interest under the Localism Act 2011. (Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced. In the case of personal interest, the member may speak and vote on the matter. In the case of prejudicial interests, the member must withdraw while the matter is discussed.)

3.Minutes from the Council Meeting on 9th March 2020

To approve as a correct record the notes of the monthly meeting of the Council held on 13January and to authorise the Chairman to sign the official minutes and approve the minutes of the extra ordinary meeting held on 15January 2020.

4. To receive brief reports from the representatives on outside bodies and the Parish Clerk.

5.    Finance.

To receive financial reports and updates. To approve payments and receipts.

6.    Bank Account

To discuss and agree on any actions required for Wainfleet St Mary Parish Council bank account in relation to secondary account for fund raising.

7.    Clerks Role - Contract.

8.    Planning

To receive and discuss applications and any planning applications received between publication of agenda and the actual meeting will be added for discussion.

9.    Council Matters.

To discuss and agree actions and associated expenditure for Council Matters

a)    Councillor Vacancies

b)    Emergency Planning Meeting update

c)    Notice board

d)    Website and Emails

e)    Corona Virus Planning

f)     Insurance Renewal due 1st June 2020

10.  Purchase of Community Hall

To discuss and agree actions and associated expenditure for the purchase of the Community Hall

11.  Social Media and communications Policy

To discuss and agree actions and associated expenditure for Social Media Policy and Communications Policy

12.  Community Hall

To discuss and agree actions and associated expenditure for the Community Hall.

a)    Fund Raising Events

b)    Fete 2020

c)    Lunch Club Support

d)    Hall Hire

e)    Repairs - Hall Roof

f)     Defibrillator

g)    Set up of Community Committee for the hall

13.  Working Groups Reports

To discuss and agree actions and associated expenditure for working groups.

a)    Planning - All

(Any planning applications received between publication of agenda and the actual meeting will be 

added for discussion)

b)    Grass Cutting, Hedges & Trees - RP

c)    Roads, Paths & Street Lighting - RA

d)    Play Area – RA

e)    Fly Tipping - EB

f)     Allotments – MR / EB / RA

g)    Street Furniture - PG

h)    Haven and Wainfleet Bank – RP

14.  Events for 2020

15.  Correspondence

To discuss correspondence received

16.  Agenda Items for next meeting and to agree the next meeting date as Monday May 11th

17.Meeting Close.

Chair to close the meeting and thank everyone for attending.

Date:        2nd March 2020

Email:      wsmpclerk@btinternet.com

Website: http://parishes.lincolnshire.gov.uk/WainfleetStMary