St Michaels Lane, Wainfleet St Mary, Lincs. PE24 4BZ                                     Tel: 07873 321590

NOTICE IS HEREBY GIVEN that the Annual Meeting of Wainfleet St Mary Parish Council will take place on Monday 17th May 2021 at 19.00

 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

              ALL COUNCILLORS ARE HERBY SUMMONED TO ATTEND

There will be a 15 minute public forum when members of the public may ask questions or make short statements to the Council – item 6

Members of the public are welcome to stay for the remainder of the meeting with the exception of closed sessions, but they may not speak on any matter after the public session is closed.

This meeting is subject to covid safe guidelines – members of the public must wear a face covering, use the track and trace system app or register with the clerk on arrival, and use the sanitiser provided on entry. Social distancing is to be a minimum of 2 metres.

Maureen Clarke – Parish Clerk                                                               Monday May 10th 2021

Agenda

1.Election of Chairman                                                  Elect a new Chair of the Council

2.Acceptance of Office of the Chair                            New Chair to sign Acceptance of 

3.Election of Vice Chairman                                         Elect a new Vice Chair of the Council

4.Acceptance of Office of Vice Chair                          New Vice Chair to sign Acceptance of 

5.Police report                                                                receive reports from the Police Reps

6.Public Session                                                            Public Session – an opportunity for the public to

ask questions and bring         

7.Apologies for Absence                                              To receive and approve apologies for 

8.Declarations of Interest                                             Members must declare any personal interest in 

 item on the agenda and state whether they  prejudiced

In the case of personal  the member may speak and vote on the matter.

In the case of prejudicial  the member must withdraw whilst the matter is discussed

9.    Draft Minutes from the Council Meeting on Monday 12th May 2021

To approve as a correct record the minutes of the council meeting of the Council held on Monday 12 April 

10.  Matters Arising from previous Meeting/Clerks report

To update the members on issues from the previous meeting with Clerk’s Report

11.  Reports from External Agencies

To receive reports from LCC and ELDC Cllr and other Councillors reports from External Meetings

12.  To appoint Members to the following Working Groups

Allotments

Grass Cutting, Trees and Hedges

Play Area

Community Hall

Roads and Street Lighting

Planning – all councillors

Queens Estate – Request received from resident in St Michael’s Lane regarding the state of the phone box on the corner of St Michael’s Lane/Queens Estate

Fly Tipping – report of asbestos sheeting on Scaldgate

Street Furniture

Fishing Pegs

Haven/Wainfleet Bank

Community Orchard – Low Lane

To discuss and agree actions and associated expenditure for Working Groups

Allotments – Boundary review by Willsons

Grass Cutting – extra cuts contracts to be agreed

Community Orchard Project – discussion on wild flower planting and appointment of contractor

RBL – purchase of street poppies

Complaint regarding vandalised telephone box at the corner of Queens Estate

Community hall – proposal from YMCA to use the Community Hall for a period of 8 -10 weeks for a Youth Social Action programme funded by Orsted and Children in Need.

Request for Booking on 24th May WSM Church - confirmed

Tipping of waste into dyke along Low Road from the pavement renewal scheme -  also other dykes on Low Road and the new orchard area.

Update on pot holes in Vicarage Lane

13.  To Appoint Representatives to Outside Bodies

Parochial Church Council

Any Other Outside Body

Notice for Councillor vacancy

14.  Review of official Documents and Policies

a.    Code of Conduct

b.    Complaints Procedure

c.     SS Environmental Policy

d.    Equal Opportunities

e.    SS Financial Regulations – discussion on issue of debit card

f.      Freedom of Information

g.    GDPR

h.    Health and safety Policy

i.      Internal Controls Policy

j.      Publication Scheme

k.     Risk Management

l.      Risk Assessment Register

m.   Safeguarding Policy

n.    Section 137 Policy RKP

o.    Standing Orders

p.    Insurance Policy

15.  Finance and Bank Accounts

To update the Members of financial matters,

To approve payments and receipts

Donation Requests Section 137 policy

To receive and approve items of payments and receipts

Review Bank Accounts and Asset Register

To approve Internal Auditor as Mr J Seymour

S137 request – Mr J Seymour

16.  Community Hall

Confirmation of Purchase and rateable value

Internal decoration to be considered

Booking for May 24th for AGM of WSM Church

Proposal from YMCA to use the Community Hall for a period of 8 -10 weeks for a Youth Social Action programme funded by Orsted and Children in Need – included in item 12

17.  Planning

To receive and discuss applications - any planning applications received between publication of agenda and the actual meeting will be added for discussion

Decision regarding Ivy House Farm on Boston Road forwarded by email to all on 1st May

18.  Correspondence

Request for £10.00 donation for Lincolnshire Lowland Search and rescue – letter emailed round 19th April

Request to display poster from Carla Grauls, Volunteer and recruitment Co-ordinator for Girls friendly Society – emailed round 7th May

19.  To Agree Dates for the Council Meetings for the Year

Every 2nd Monday of the month starting at 19.00hrs – to agree the date of the next Annual Parish meeting following no meeting in 2020 due to Covid 19 restrictions.

20.  Close of meeting

Date:         10 May 2021

Email:   wsmpclerk@btinternet.com

Website:           https://wainfleet-saint-mary.parish.lincolnshire.gov.uk