Annual Parish Meeting

Agenda Annual Parish Meeting 15th May 2023

Wainfleet St Mary Parish Council–

St Michael’s Lane, Wainfleet St Mary, Lincs PE24,

Dear Councillors

NOTICE IS HEREBY GIVEN that the Annual Meeting of Wainfleet St Mary Parish Council will take place on Monday 15th May 2023 at 18.00 in the Community Hall, St Michaels Lane, Wainfleet St Mary, PE24 4HB.

ALL COUNCILLORS ARE HEREBY SUMMONED TO ATTEND

There will be a 10-minute public forum when members of the public may ask questions or make short statements to the Council

Members of the public are welcome to stay for the remainder of the meeting with the exception of closed sessions, but they may not speak on any matter after the public session is closed.

        Maureen Clarke

        Parish Clerk and RFO                                                                                                                                                                                                                                     Monday 11th April 2023

           Agenda

  1. Councillors Present
  2. Election of Chairman                                                     To Elect a new Chair of the Council –
  3. Acceptance of Office of the Chair                                 New Chair to sign Acceptance of Office
  4. Election of Vice Chairman                                             To Elect a new Vice Chair of the Council
  5. Acceptance of Office of Vice Chair                               New Vice Chair to sign Acceptance of Office
  6. Police report                                                                    Police - To receive reports from the Police Reps
  7. LCC and ELDC Cllr W Bowkett                                      To receive reports from ELDC and LCC Councillor
  8. Apologies for Absence                                                   To receive and approve apologies for absence
  9. Declarations of Interest                                                  Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced

                                                                                                     In the case of personal interest the member may speak and vote on the matter. In the case of prejudicial interests the member must                                                                                                                     withdraw whilst the matter is discussed.

  1. Draft Minutes from the Annual Council Meeting and Annual Parish Meeting on Monday 9th May 2022 – Draft Minutes from the General Meeting Monday 17th April 2023

            Acceptance and Resolution to accept the Minutes of the Annual meeting of the Council and Annual Parish Meeting held on Monday 9th May 2022 and Minutes from the Meeting Monday 17th April                2023.      

       11.Reports from Councillors External meetings

             Councillors reports from External Meetings – Finance and Budget Working Group

  1. To Appoint Representatives to Outside Bodies

      Parochial Church Council

      Any Other Outside Body

  1. Clerks report

To update the members on issues from the previous meeting with Clerk’s Report

  1. To appoint Members to the following Working Groups

Allotments

      Community Hall

       Finance and Budgets

       Jubilee Orchard

       Grass Cutting, Trees and Hedges

       Play Area and Open Spaces

       Planning – All Councillors

       Roads and Street Lighting

       Street Furniture

       Events Group

       Emergency Group

       Staffing Support Group

To discuss and agree actions and associated expenditure for Working Groups

Allotments

Community Hall

Finance and Budgets

Jubilee Orchard

Grass Cutting, Trees and Hedges

Play Area and Open Spaces

Planning – all councillors

Roads and Street Lighting

Street Furniture

Events Group

Emergency Group

Staffing Support Group

  1. Review of official Documents and Policies

To agree scope and allocation of Councillors to review and approve over the next 12 months.

Currently 1 policy is reviewed at each meeting.

  1. Code of Conduct
  2. Complaints Procedure
  3. SS Environmental Policy
  4. Equal Opportunities
  5. SS Financial Regulations
  6. Freedom of Information
  7. GDPR
  8. Health and Safety Policy
  9. Internal Controls Policy
  10. Publication Scheme
  11. Risk Management
  12. Risk Assessment Register
  13. Safeguarding Policy
  14. Section 137 Policy RKP
  15. Standing Orders
  16. Insurance Policy
  17. Finance and Bank Accounts

To update the Members of financial matters,

To receive and approve items of payments and receipts

Review Bank Accounts and Asset Register

Presentation of AGAR for review and Approval

  1. Community Hall Committee
  2. Planning  To receive and discuss applications - any planning applications received between publication of agenda and the actual meeting will be added for discussion.
  3. To Agree Dates for the Council Meetings for the Year

  Every 2nd Monday of the month starting at 19.00hrs.

  1. Correspondence

Any correspondence received will be emailed around prior to the meeting to enable councillors to review before the meeting.

  1. Close of meeting

Date: 11th April 2023

Email: wsmpclerk@btinternet.com

Website: https://wainfleet-saint-mary.parish.lincolnshire.gov.uk